Legal Team Assistant

The Legal Team Assistant provides administrative support to attorneys office-wide to the Client Services Team (CST) the Attorney Resource Center (ARC) and/or the local office. The Legal Team Assistant works collaboratively and cooperatively with others in a team-oriented environment to deliver the highest level of service to internal and external clients.

ESSENTIAL FUNCTIONS:

Provide administrative support to attorney teams office-wide including but not limited to the following:

• Assist with printing and assembly of large print requests (i.e. trial exhibits);
• Scan and process third party vendor invoices;
• Process attorneys expenses as needed;
• Ensure proper indexing and filing of both paper and electronic documents into the firms official hard copy files and iManage database;
• Process new business intake requests from conflict search through issuance of engagement letter;
• Prepare materials for overnight/mail service deliveries;
• Create and maintain original and electronic client case files including using appropriate recordkeeping software;
• Search and review electronic document files for specific requests and circulate to appropriate parties per instructions;
• Work collaboratively and proactively with the Office Administrator to complete local office projects tasks and initiatives.
• Work collaboratively and proactively with the CST Specialists ARC Team and other Legal Team Assistants;
• Collaborate with resources inside and outside the firm as appropriate to complete projects and tasks; and
• Adhere to all firm policies procedures standards and guidelines while maintaining confidentiality.

ADDITIONAL FUNCTIONS:

• Other related duties as assigned;
• Main backup to the front desk and all front-end activities;
• Understanding of all Records processes.

QUALIFICATIONS (EXPERIENCE KNOWLEDGE SKILLS AND ABILITIES):

Education:

• Associates Degree preferred; applicable work experience may be considered in lieu of a degree.
• High School Diploma or equivalent required

Experience:

• Minimum of three (3) years related experience in a law firm environment preferred.

Knowledge Skills & Abilities:

• Must exhibit initiative in managing multiple priorities simultaneously in a fast-paced high-pressure deadline-driven and detail-oriented work environment utilizing excellent judgment initiative decision-making skills and the ability to work independently.
• Working knowledge of office equipment including personal computer copier telephone transcription equipment etc.
• Keyboarding skills of 60 wpm or higher required.
• Working knowledge of the MS Office Suite including Outlook Word Excel and PowerPoint.
• Strong verbal and written communication skills. High level of interpersonal skills required to handle sensitive and confidential situations.
• Position requires a highly professional demeanor and appearance including possessing excellent poise tact and diplomacy and the ability to maintain highest level of confidentiality and provide outstanding customer service to internal and external clients/contacts.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

• This job operates in a clerical office setting. This role routinely uses standard office equipment including but not limited to computers telephones printers and copiers.

PHYSICAL REQUIREMENTS

Medium Work: Exertion of physical strength to lift carry push pull or otherwise move objects 20 to 50 pounds frequently and/or greater than negligible up to 10 pounds.

COMPENSATION & BENEFITS

The salary range for this position applies to the respective listed location. The salary range reflects a variety of factors that are considered in making compensation decisions including but not limited to experience education licensure and/or certifications geographic location market demands and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the range for a position. Reasonable estimate of the current range for this position is:

• Seattle: $24.76/hr - $27.88/hr

For information on Fox Rothschilds compensation and benefits visit:Compensation & Benefits ()

DISCLAIMER

Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.

The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions responsibilities or requirements the employee may be required to perform and the employee may be required to perform additional duties. Additionally management reserves the right to review and revise the job description at any time. Employment with the firm is at-will. Employees must be able to satisfactorily perform all the essential functions of the position with or without reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern the individual may not be eligible for the position.

Fox Rothschild LLP is an equal opportunity employer. We consider all qualified applicants without regard to race religion color sex national origin age sexual orientation gender identity or gender expression breastfeeding lactation disability or veteran status or any other characteristic protected in accordance with applicable federal state and local jurisdictions. Applicants who need any assistance applying for a position are encouraged to contact the Human Resources Department.

Required Experience:

Junior IC