IP Client Administrator

Job Description:

Seniority

3 - 6 years of experience 36 years of hands-on U.S. patent prosecution experience with high-volume filing (1015 filings/day equivalent). Candidates with 2 years considered at Level I comp; 7 years considered if salary expectations are realistic.

Work experience

Active U.S. patent prosecution experience currently working in IP not lapsed 5 years ago into another practice area.

High-volume filing background experience at a firm or in-house team with comparable throughput (815 filings/day). Low-volume candidates with 34 years often map to 1.5 years of Wolf Greenfield-equivalent experience.

Law firm IP prosecution background preferred in-house candidates considered but should expect Level I comp and a training ramp.

Direct client-facing experience prior experience communicating directly with clients (not solely through attorneys) is a strong plus for this seat which interfaces directly with one large client.

Education

Bachelors degree preferred but not required.

Hard skills

Hands-on USPTO filing proficiency must have independently prepared and filed office action responses IDS submissions issue fee payments RCEs PCT national stage entries continuations and divisionals.

IP docketing/practice management software proficiency with at least one major IP docketing platform (e.g. Foundation IP Anaqua CPI Dockmaster).

Microsoft Office proficiency Outlook Word and Excel required for day-to-day document preparation and correspondence.

Soft skills

Attention to detail resume errors are a red flag; this role involves high-stakes legal filings where accuracy is non-negotiable.

High-volume composure ability to reprioritize and remain accurate under deadline pressure at 1015 filings/day pace.

Client service orientation strong written and verbal communication skills; comfortable as the primary point of contact for a large external client.

Self-starter proactively seeks answers before escalating; does not require hand-holding in a fast-paced environment.

Miscellaneous

U.S. work authorization no sponsorship firm does not sponsor visas; role is subject to export control regulations.

Eligible state residency must reside in: ME NH VT MA CT RI NY NJ MD DE VA NC MN or IL. Pennsylvania is not eligible.

Salary expectations aligned to band $91K$101.3K (Level II). Candidates with lower-volume backgrounds should expect mid-band not top of band.