Human Resources Coordinator

Job Description:

The Human Resources Coordinator reports directly to the Director of Human Resources and collaborates with managers employees and Human Resource (HR) colleagues at The Community Solution Education System (System Office) to support daily HR operations and provide exceptional customer service. This role assists with a broad range of human resource functions including recruitment onboarding HRIS administration employee records management benefits administration compliance employee engagement and general HR support.

SPECIFIC RESPONSIBILITIES:

• Maintain confidential employee files records and electronic HR data utilizing the Human Resource Information System (Workday).
• Serve as an initial point of contact for employee and applicant inquiries related to HR policies procedures benefits onboarding and employment-related questions.
• Coordinate recruitment activities including posting positions monitoring applicant flow scheduling interviews communicating with candidates and supporting hiring managers throughout the recruitment process.
• Assist with onboarding and offboarding activities including offer documentation background check coordination orientation scheduling new hire paperwork and separation processes.
• Facilitate completion and tracking of onboarding requirements and ensure employee files are complete and compliant.
• Assist with maintaining and updating organizational charts employee directories and HR documentation.
• Support employee benefits administration including employee communication enrollment assistance and responding to benefit-related questions.
• Coordinate and monitor required employee training and compliance initiatives through organizational systems and platforms.
• Assist with payroll-related processes and coordinate with appropriate stakeholders to ensure employee information is accurate and timely.
• Generate HR reports and assist with maintaining workforce metrics and data tracking.
• Support employee engagement initiatives recognition programs and HR-related events and activities.
• Become knowledgeable regarding KHSU-KansasCOM policies and procedures in order to educate employees and assist with resolving routine questions and concerns.
• Support the Director of Human Resources with employee relations matters investigations documentation and administrative follow-up.
• Assist with maintaining employee and faculty handbook materials and support policy updates and implementation efforts.
• Maintain knowledge of federal state and local employment regulations and HR best practices.
• Demonstrate exceptional customer service and professionalism in all employee interactions.
• Maintain strict confidentiality and exercise sound judgment in handling sensitive information.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

None

QUALIFICATION(S):

• Bachelors degree in Human Resources Business Administration Organizational Leadership or related field preferred. Equivalent experience may be considered.
• Minimum of 23 years of progressively responsible human resources administrative or coordinator experience required.
• Experience in higher education healthcare nonprofit or professional environments strongly preferred.
• Experience utilizing Human Resource Information Systems (HRIS) applicant tracking systems (ATS) and Workday strongly preferred.
• Proficiency with Microsoft Office Suite (Outlook Excel Word PowerPoint) and Adobe products.
• Strong administrative organizational and customer service skills required.

KEY COMPETENCIES:

• Strong interpersonal and relationship-building skills.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to manage multiple priorities and meet deadlines.
• Exceptional attention to detail and accuracy.
• Ability to maintain confidentiality and professionalism.
• Ability to work independently while contributing effectively within a team environment.
• Strong customer service orientation.
• Technological aptitude and willingness to learn new systems and processes.
• Commitment to fostering a positive and inclusive workplace culture.

The essential physical and mental requirements described here are representative of those that must be met by an employee to successfully perform the jobs essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DISCLAIMER:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time as needed.

It is the policy of Kansas Health Science University (KHSU)-Kansas College of Osteopathic Medicine (KansasCOM) not to discriminate on the basis of race ethnicity color sex sexual orientation gender gender identity religion religious creed national origin ancestry age genetic information marital status military or veteran status physical or mental disability medical condition pregnancy childbirth and any medical condition related to pregnancy or childbirth or any other basis protected by federal state or local law ordinance or regulation. KHSU-KansasCOM is committed to complying with all applicable laws regarding equal employment opportunities. KHSU-KansasCOM strives to create and maintain a work environment in which people are treated with dignity decency and respect. All qualified candidates are encouraged to apply.

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