HR Coordinator Temporary

Rate: $23.00-$24.00/hour

Schedule: Monday through Friday 9am-5pm. This postion is on-site.

The HR Coordinator provides administrative and operational support to the Human Resources team across a variety of functions including recruitment onboarding employee records management benefits administration and training and development. This role serves as a key point of contact for employees and managers ensuring a positive employee experience while maintaining accuracy confidentiality and compliance with company policies and employment regulations.

Who We Are

At Advocates we provide comprehensive services for people facing developmental mental health or other life challenges.

Were a nonprofit mission-driven organization with a person-centered approach empowering the individuals we support to make choices build independence and live full meaningful lives. Our work is rooted in respect compassion and inclusion and we envision a world where individual differences are appreciated and celebrated.

At Advocates we value the ideas experiences and contributions of employees and are committed to fostering a supportive welcoming culture where everyone can grow and thrive.

1. Serve as the primary customer service contact for the Human Resources and Training departments responding to employee manager and applicant inquiries in a timely and professional manner.
2. Assist with the administration of human resources programs policies and procedures for all employees.
3. Maintain organize and manage personnel records and files in accordance with established guidelines and retention requirements.
4. Support the recruitment and onboarding process by:
   1. Processing pre-employment and onboarding documentation.
   2. Submitting IT access and equipment requests.
   3. Supporting the E-Verify process.
   4. Ensuring completed new hire documentation is accurately routed to appropriate departments.
5. Process and maintain employee information within the Human Resources Information System (HRIS) including new hires employee status changes and updates to personal information.
6. Coordinate training room scheduling and logistics for the Training Department.
7. Manage training rosters and distribute training-related communications including registration confirmations reminders and attendance follow-up notifications.
8. Perform general administrative duties including word processing copying filing scanning data entry and document preparation.
9. Attend and actively participate in supervision and staff meetings.
10. Perform all duties in accordance with agencys policies and procedures.
11. Strictly follow all agency Performance Standards.

1. High School Diploma or G.E.D Associates or higher degree in related field preferred.
2. 2 years administrative experience required. 1-2 years experience in human resources preferred.
3. Must be able to perform each essential duty satisfactorily.
4. Proficiency in Microsoft Office Suite including Word Excel Outlook and PowerPoint.
5. Ability to maintain strict confidentiality and exercise discretion with sensitive information.
6. Strong customer service and interpersonal skills.
7. Excellent organizational skills with strong attention to detail.
8. Ability to effectively manage multiple priorities in a fast-paced environment.
9. Strong written and verbal communication skills.
10. Ability to work independently while also contributing effectively within a team environment.
11. Ability to follow direction and adapt to changing priorities.

Advocates is committed to cultivating a diverse and welcoming community where everyone feels respected and valued. Advocates fosters a culture of inclusion that celebrates and promotes diversity along multiple dimensions including race ethnicity sex gender identity gender expression sexual orientation partnered status age national origin socioeconomic status religion ability culture and experience.