Head Start Administrative Assistant

Job Description

The Administrative Assistantis responsible formanagingbuilding entryandgreetingHeadStart families andvisitors answeringphone callsandmanaging thefront desk. Prepares forms andcreates/designs flyers for programactivities;completesbasicdataentry. Monitors the flow of paperwork and files. Facilitate communication between staffand betweenthe program andHead Startfamilies.Performs a variety of administrative tasks for the department and division.Must bebilingual in Englishand Spanish.

Jefferson County Head Start is a comprehensive no-cost infant/toddler and preschool program serving kids who are 6 weeks to 5 years old in Jefferson County (excluding Lakewood). Weprovidea range of support and services for our children and families. We aim to provideequitableand inclusive services and support to the diverse community we serve.

To learn more about our preschool program: here is a crash course video! position works Monday-Friday 7:30 AM 4:00 PM in-office at the Head Start Arvada location. There are no evenings or weekends. Please note this is a year-round position.

COMPENSATION:

Hiring Range: $21.50-$23.91Hourly

Full range- 20.62 - 25.78 - 30.93 USD Hourly

Compensation will bedeterminedbased on educationandexperience.

*Bilingual Spanishproficiencyis an incredible asset to this team and will be offered a pay differentialof $3120 annuallyupon completion of communication skill test.

BENEFITS:

Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical dental and vision insurance; paid time off and holidays includinga starting bank of 40 hours of PTO for new hires; retirement matching; wellness programs; tuition reimbursement and more. For more information clickherefor our Total Rewards summary.

ESSENTIAL DUTIES:

• Sit at thefront deskto greet visitors and manage secure building entry; answer and route phone calls to theappropriateindividual. Communicate program information tocurrent and potentialHead Start families. Receives mail documentsand packages. Orders supplies and requests maintenance.

• Maintains positive relationships withHeadStart familiesandstaff members. Coordinates staff meetings and serves as meeting recorder.Maintainspositive public image for department and division.

• Performs administrative tasks in support of the department and division including producing reportscreatingandmaintainingdocumentsdata entryand completing projects. Ensures all providedmaterialisaccurate. Prepares supplies and materials for staff usage.

• Other duties and responsibilities as assigned.

QUALIFICATIONS:

Research shows that women and otherunderrepresentedand historically marginalized groups tend to apply only when they check every box in the you are reading this and hesitating to clickapply for that reason we encourage you to go for it!A true passion and excitement for making an impact is just as important as workexperience.

Minimum Qualifications:

• Education: High School Diploma or GED.

• Experience:1year of work-related or volunteer-related experience.

• Note an equivalent combination of education and experience is acceptable.

• Must be bilingual in English and Spanish

Preferred KnowledgeSkillsand Abilities:

• More than three (3) years of customer service experience is highly preferred

• Experience with Microsoft Office/Microsoft 365

• Strong time management and prioritization skills

• Detail-oriented and experience with data entry and financial tracking

• Positive Attitude

• Being a reliable team player who is flexible/adaptable.

• Basic math skills.

• Excellent customer service skills.

• Passionate about the education of young children

ADDITIONAL JOB INFORMATION:

• Offer of employment contingent upon successful completion ofCBI and FBIcriminal historysex offender registry check child abuse and neglect records checkmotor vehicle report education verification and/or references.Candidates with convictions related to child abuse crimes of violence unlawful sexual behavior physical assault or battery and domestic violence will be disqualified. Please reference the Colorado Department of Early Childhoods website for full details on disqualifying crimesBackground Checks Colorado Department of Early Childhood

• Must obtain physical examination and tuberculosis test at hire.

• A valid Colorado drivers license is required for positions that drive on County Business in either a county or personal vehicle within 30-days of hire or beginning to serve as an intern or volunteer for every position.

• Willingness to occasionally travel to assigned Head Start Sites (Arvada Wheat Ridge and Lakewood).

Perjury Statement:Any applicant who knowingly or willfully makes a false statement of any material fact or thing in the application is guilty ofperjuryin the second degree as defined in SectionC.R.S. and upon conviction thereof shall be punished accordingly.

Accommodations Statement:

We encourage people with disabilities to apply and are committed to providing reasonable accommodations throughout our hiring process. Forassistancewith applications interviews or other hiring-related accommodations contact. This contact is for accommodation requests only and cannot provide application status updates.

APPLICATION:

Qualified applicants are encouraged to apply.

All applicants mustsubmitan online employment application by 11:59PM on the posted cut-off date. Follow this link to apply now:Jefferson County Colorado Career Opportunities

• A resume and cover lettersubmittedwith your application is encouraged but will not substitute for the information requested on the application.

• Current Jefferson County employees must apply through their employee profile in Workday.

• In any materials yousubmit you may redact or remove age-identifying information such as age date of birth or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Applications are reviewed for minimum qualifications listed in the qualifications section of the job bulletin and applicants are contacted directly by the hiring team if selected. To view the status of your application please log into yourcandidate portal.

For more details on the recruitment process please visit: the Jefferson County Recruitment Team at or