Guild Administrative Secretary Grade 28 (SY26-27)

Administrative Secretary - Grade 28

Report To:Executive Director of Sports Administration

General Statement of Duties and Responsibilities:

Under general supervision and using appropriate current technology serves as an administrative aide to the Executive Director of Sports Administration.

1. Serves as an administrative aide to the Executive Director of Sports Administration.
2. Using current technology prepares correspondence reports notices and other documents and word processes/types from rough draft plain copy or dictation.
3. Responds to a large number of inquiries and requests for information.
4. Maintains the Executive Director of Sports Administrations schedule/calendar.
5. Prepares requisitions and invoices.
6. Prepares payroll for approximately 1000 game officials and certain coaches and intramural instructors.
7. Assists the Executive Director of Sports Administration in scheduling of games and of game officials and emergency medical technicians.
8. Assists the Executive Director of Sports Administration in obtaining permits for fields and facilities for all sports and coordinating bus transportation for all teams.
9. Assists the Executive Director of Sports Administration with checking academic eligibility of all student athletes.
10. Assists the Executive Director of Sports Administration with keeping league statistics.
11. Maintains records and files.
12. Demonstrates professional demeanor and exercises good judgment especially with regard to confidential information.
13. Performs related duties of a similar nature as requested by supervisor which are commensurate with job classification.

Required:

• High school diploma or equivalent
• Minimum of2 years clerical or secretarial experience Proficient in word processing email and database programs
• Successfully completed appropriate course work Good oral and written communication skills
• Good organizational skills
• City of Boston residency required

Preferred:

• Post secondary education or course work

• Successful experience compiling statistical data

Required Experience:

Junior IC