Front Desk Administrator Assistant

• Greet and assist occasional visitors vendors deliveries interview candidates and meeting guests.
• Monitor front desk activity and assist with visitor sign-in procedures.
• Answer screen and direct incoming calls as needed.
• Receive sort distribute and deliver mail documents and internal correspondence.
• Order receive organize and put away office and janitorial supplies.
• Monitor office supply inventory and communicate ordering needs.
• Assist the CEO and executive staff with administrative tasks as needed.
• Help schedule meetings maintain calendars and assist with meeting coordination.
• Occasionally sit in on meetings to take notes and prepare meeting summaries or minutes.
• Draft edit and proofread memos internal communications letters and other documents.
• Assist with filing travel arrangements meeting preparation and special projects.
• Maintain confidentiality when handling sensitive company employee executive legal compliance or healthcare-related information.
• Follow company policies procedures HIPAA requirements and compliance standards.
• Perform other duties and projects as assigned.

• Prior administrative assistant front desk office assistant or executive support experience preferred.
• Healthcare IPA medical group insurance managed care or professional office experience is a plus.
• Strong verbal and written communication skills.
• Professional demeanor with good judgment discretion and confidentiality.
• Organized dependable punctual and detail-oriented.
• Comfortable supporting executives and interacting with staff vendors and visitors.
• Ability to manage multiple tasks and adapt to changing priorities.
• Proficiency with Microsoft Office email calendars and general office technology.
• Ability to lift carry receive and put away supplies weighing up to approximately 2030 lbs.

Required Experience:

Unclear Seniority