Fleet Services Support Specialist

Fleet Services Support Specialist

CLOSES ON JUNE 4 2026 at 5:00 pm

GENERAL POSITION SUMMARY

The Fleet Services Support Specialist is responsible for a variety of administrative and technical duties in support of South Metro Fire Rescues Fleet Services bureau in a manner consistent with organizational values. This position is responsible administering and maintaining fleet software managing the fuel card program and tracking personnel certifications and renewals among other administrative duties in support of the bureau.

ESSENTIAL DUTIES AND RESPONSIBILITIES (The following statements are illustrative of the duties and responsibilities of the position and do not list every duty that may be required of the employee for this position. The District retains the right to change the duties and responsibilities of the position at any time without notice.)

Customer Service

Serves as a point of contact for internal and external phone calls and email correspondence for the Fleet Services bureau; provides information and assistance to customers; answers questions and provides information; resolves or escalates issues to appropriate Fleet personnel; processes records requests as needed.

Fleet

Manages Fleet Services technology (Asset Works); ensures accurate asset information databases meta data and user access; builds and utilizes automatic and ad-hoc reports; recommends efficiencies and solutions.

Serves as fleet technology subject matter expert; acts as the liaison between information technology staff and vendors to coordinate software updates and system repair; troubleshoots problems with system users and applications; documents system problems and fixes.

Develops and delivers fleet technology training on system updates and changes.

Manages the lease program through Enterprise; reconciles program billing and manages maintenance schedules.

Manages fleet vendor accounts including e470 fuel accounts (WEX) and car wash accounts; tracks and distributes fuel cards and transponders maintains account records.

Assists with preparation of the annual fleet budget prepares reports and monitors budget expenditures.

Prepares unit title paperwork works with DMV to acquire new/duplicate titles; assists with purchase lease and liquidation process for SMFR vehicles.

Tracks and records certifications and certification renewals for Fleet Services employees.

Assists in the accreditation process as it pertains to Fleet Services.

Attends and participates in Fleet Services meetings.

Administrative Duties

Provides a variety of administrative support functions to the Fleet Services bureau including the Fleet Services Manager; orders and maintains department supplies; collects and distributes mail; posts distributes and maintains Power DMS documents for the Fleet Services bureau.

Assists with coordination of various events secures rooms/locations; prepares invitations or notices for events; provides logistical support for event including meeting materials presentations refreshments set up and take down etc.

Prepares purchase requisitions reconciles and processes purchases and expense reports.

Composes types and edits a variety of correspondence reports memoranda and other material ensures accuracy and completeness.

Researches collects and compiles information from various sources for a variety of business services functions; assists with collecting and preparing records reports and summaries.

Performs other duties as assigned.

MINIMUM QUALIFICATIONS

EDUCATION EXPERIENCE LICENSES & CERTIFICATIONS (An equivalent combination of education training and experience that demonstrates the ability to perform the duties of the position is qualifying.)

Minimum of a High school Diploma or equivalent GED. Additional training in Business Administration Public Administration or related field is preferred.

Three (3) years of responsible fleet administrative experience is required.

Experience in government setting is preferred.

Possess and maintain a valid Colorado Drivers license with an acceptable driving record inaccordance with the SMFRs Driving Records Policy.

Must obtain CPR certification within one (1) year of hire.

NECESSARY KNOWLEDGE SKILLS AND ABILITIES

Ability to demonstrate strong customer service orientation.

Ability to establish and maintain effective working relationships with other SMFR employees the public and external vendors.

Knowledge of or the ability to learn current versions of SMFRs hardware and software applications including Fleet Management Software word processing programs office equipment copiers and audio/visual devices.

Basic knowledge of principles practices and techniques of office administration including record keeping billing record requests policy and procedure.

Knowledge of basic math and accounting skills to aid in preparing a budget tracking expenditures and purchasing.

Ability to manage multiple projects simultaneously respond to changing priorities work with frequent interruptions and adhere to deadlines in stressful situations.

Ability to design coordinate and layout project materials for Fleet Services bureau meetings and trainings.

Ability to provide clear concise verbal and/or written instructions to other employees and supervisors.

Skill in verbal and written communication and the ability to comprehend broad

and complicated conceptual ideas or strategies and implement such ideas or strategies.

Ability to prepare clear concise and accurate reports correspondence and other written materials.

Ability to work independently and set priorities.

Ability to interact well with a diverse population with outstanding interpersonal and communication skills.

Knowledge of business principles and office practices and procedures including business writing and mathematics report and correspondence development records management; and basic bookkeeping.

Skill in all Microsoft applications including Teams SharePoint D365 as well as Smartsheet and ADOBE including PDF editing and form creation.

SUPERVISION RECEIVED

Works under the general supervision of the Fleet Services Director.

SUPERVISION EXERCISED

None.

EQUIPMENT AND SYSTEMS

Requires frequent use of personal computer including various software packages database and spreadsheet programs telephones mobile computers copy machines cameras and other general office equipment.

PHYSICAL DEMANDS

While performing the duties of this job the employee is regularly in a sedentary position. The employee may also be required to perform climbing balancing stooping kneeling crouching crawling reaching standing walking pushing pulling lifting fingering grasping feeling talking hearing seeing and repetitive motions. Requires nimbleness of hands for typing and writing. May be required to lift to 25 pounds.

WORK ENVIRONMENT AND GENERAL INFORMATION

While performing the duties of this job the employee primarily works in a climate-controlled office environment.

The noise level in the work environment is usually moderate.

BENEFITS

South Metro Fire Rescues compensation philosophy is designed to attract and retain highly skilled and motivated turn SMFRs compensation is more than base pay. All regular full-time SMFR employees enjoy a total compensation package including base wages leave accruals medical dental vision and life insurance employer-paid premiums Retiree Health Savings Death & Disability and employer-paid pension contributions as well as positive work culture including a robust Fitness Wellness and Rehabilitation Program educational opportunities and support job security and other positive non-monetary values which are intended to collectively position SMFR as an employer of choice in its geographic area. SMFR recognizes that being an employer of choice has different meanings to different people depending on what elements a person highly values. Overall SMFRs goal is to be a great place to work.

Required Experience:

IC