Faculty Programs and Events Coordinator Direct hire

Title: Faculty Programs and Events Coordinator Direct Hire
Pay Rate Range: 85k annual salary.
Employment Type: Contract (Temporary Non-Exempt W2 through Tekberry)
Schedule: Part-time approximately 20 hours/week (schedule TBD)
Work Arrangement: Hybrid
Location: Palo Alto CA
Job Code:

Position Overview

Tekberry is seeking a highly organized and collaborative Faculty Programs and Events Coordinator to support faculty development initiatives within a prestigious university environment. This role provides event planning communications administrative and financial coordination support for workshops faculty programs and special events hosted across the institution.

This is an excellent opportunity for a detail-oriented professional with strong event coordination experience exceptional communication skills and the ability to manage multiple projects in a dynamic academic environment. The ideal candidate will be comfortable coordinating both in-person and virtual events while supporting operational workflows and stakeholder communications.

Key Responsibilities

Event Planning & Program Coordination

• Plan and coordinate faculty workshops professional programs and special events from initiation through completion
• Manage event logistics including:
  • venue coordination
  • catering
  • AV/equipment
  • travel and accommodations for speakers
  • event setup and breakdown
• Coordinate onsite and virtual event support for meetings and hybrid programs
• Manage registration processes attendance tracking and participant communications
• Prepare event materials including:
  • agendas
  • flyers
  • signage
  • name badges
• Serve as primary point of contact for vendors speakers program partners and attendees
• Track event budgets and program-related expenses

Administrative & Financial Support

• Provide meeting coordination and notetaking support
• Maintain and update event templates checklists and operational procedures
• Assist with process improvements and workflow streamlining initiatives
• Process vendor invoices requisitions purchase orders and procurement card transactions
• Support survey distribution and post-event reporting activities

Communications & Website Support

• Manage communication schedules aligned with program and event calendars
• Draft and distribute email announcements reminders and post-event communications
• Compile program descriptions and materials for newsletters and departmental communications
• Maintain and update website content related to events and faculty programs
• Support digital communications using web and design tools

Required Qualifications

• Bachelors degree and minimum 3 years of relevant experience or equivalent combination of education and experience
• Experience planning and coordinating events workshops or professional programs independently
• Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously
• Excellent written and verbal communication skills
• Strong interpersonal and customer service skills
• Experience managing event logistics vendors and communications
• Proficiency with:
  • Microsoft Office Suite
  • Google Workspace
  • Zoom and virtual meeting platforms
• Ability to work independently and collaboratively in a fast-paced environment
• Strong attention to detail follow-through and problem-solving abilities

Preferred Qualifications

• Experience working in higher education or university environments
• Familiarity with:
  • Drupal
  • Canva
  • Adobe Creative Suite
• Experience supporting hybrid meetings and virtual event technology
• Experience with budgeting expense tracking and procurement coordination

Work Environment & Requirements

• Hybrid work arrangement with onsite presence required
• Part-time schedule approximately 20 hours per week
• Collaborative academic and administrative environment
• Frequent coordination with faculty staff vendors and program participants
• Regular computer scheduling communication and event coordination activities

We are seeking dependable professional and organized candidates who thrive in collaborative environments and enjoy supporting impactful faculty programs and events.

Tekberry is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or veteran status. Tekberry is a certified Minority Business Enterprise (MBE) and Disadvantaged Business Enterprise (DBE).

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