Facilities Coordinator

Summary: The facilities Coordinator will be responsible for providing support to daily operations maintenance safety and functionality for the Rancho Dominguez Americas Job Center of California (AJCC). This role ensures the facility remains organized operational compliant and welcoming by coordinating vendors supplies office logistics and facility-related projects.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Facility Operations & Maintenance

• Coordinate day-to-day facility operations for the AJCC.
• Monitor building conditions and submit maintenance requests as needed.
• Serve as liaison between property management vendors contractors and internal staff.
• Coordinate repairs inspections janitorial services landscaping pest control and other facility services.
• Track facility work orders and ensure timely completion.
• Manage space planning office moves and facility utilization projects.
• Oversee facility-related contracts including procurement vendor selection and contractor performance.

Office & Administrative Support

• Manage inventory and coordinate purchasing of facility-related materials.
• Assist with office moves workstation setups conference room scheduling and space planning.
• Support staff with facility and operational needs.
• Maintain organized records of vendor contracts warranties inspections and maintenance schedules.

Safety & Compliance

• Assist with workplace safety procedures and ensure compliance with OSHA and local building regulations.

• Conduct routine facility walkthroughs to identify safety concerns or operational issues.
• Support emergency preparedness planning evacuation procedures and incident reporting.
• Coordinate annual inspections and compliance documentation.
• Oversee security systems emergency preparedness plans and workplace safety initiatives.

Event & Program Support

• Prepare training rooms and meeting spaces for workshops hiring events orientations and community programs.
• Coordinate room setups signage technology needs and facility access for events.

Customer Service

• Provide professional and courteous service to staff visitors vendors and community members.
• Help maintain a clean welcoming and accessible environment for all participants.
• Other duties as assigned.

QUALIFICATIONS: To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required.

CORE COMPETENCIES:

• Highly organized and proactive.
• Customer Service oriented.
• Demonstrated ability to manage multiple priorities in a fast-paced deadline-driven environment.
• Excellent verbal and written communication skills.
• Strong project management organizational multi-tasking and time management abilities.
• Strong problem-solving and conflict resolution skills.
• Ability to build and sustain partnerships with diverse stakeholders.
• High level of professionalism integrity and confidentiality.
• Flexibility and adaptability to changing program needs and priorities.
• May require occasional evening weekend or emergency response availability.

EDUCATION and/or EXPERIENCE:

• Associates degree Management Real Estate Business Administration or related field from an accredited college or University.
• Minimum two (2) years of experience in commercial facilities coordination office operations property management or administrative operations.
• California real estate license or property appraisal license is preferred.
• Experience working in government nonprofit workforce development education or community service environments preferred.

OTHER SKILLS AND ABILITIES: Personal computer literacy required including effective use of the Internet e-mail video conferencing (Zoom Teams) and Microsoft Office (Word Excel PowerPoint and Outlook). Bilingual (English/Spanish) preferred.

PHYSICAL DEMANDS: While performing the duties of this job the employee is regularly required to walk sit talk and hear. The employee must occasionally lift and/or move up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

WORK ENVIRONMENT: The noise level in the work environment is usually moderate.