Facilities and Office Specialist

JOB SUMMARY

The Facilities & Office Specialist supports the day-to-day operations of ASIs site by ensuring the workplace is organized welcoming and running efficiently. This role serves as a primary point of contact for employees visitors vendors and service providers while supporting facility coordination office administration and workplace experience initiatives.

This position combines office management hospitality and facilities coordination responsibilities. The ideal candidate is highly organized service-oriented and enjoys supporting others while creating a positive and professional workplace environment. This role helps maintain site readiness by coordinating resources managing office needs supporting employee onboarding logistics and ensuring facility-related requests are handled effectively.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage daily office operations to ensure a clean organized and professional workplace environment
• Serve as the primary point of contact for facility-related requests and coordinate appropriate solutions
• Coordinate with external vendors and service providers for facility maintenance repairs supplies and workplace needs
• Support reception responsibilities including visitor coordination employee assistance and general office communication
• Manage workplace hospitality activities including coordinating lunches meetings events and employee experiences
• Maintain inventory and ordering of office supplies facility supplies cleaning products and other workplace resources
• Coordinate new hire onboarding logistics including workspace preparation access badges and facility orientation support
• Manage employee access needs including key fobs security systems and coordination with access control vendors
• Coordinate conference rooms visitor needs and internal office logistics
• Maintain facility-related documentation vendor information and operational records
• Work with Facilities leadership to support safety requirements workplace standards and site readiness
• Assist with coordination between facilities operations and employees to improve workplace processes
• Provide support for shop or staging area organization when needed in coordination with operational teams

ESSENTIAL EDUCATION WORK EXPERIENCE JOB SKILLS

• 2 years of experience in office administration office management facilities coordination workplace operations hospitality or related experience
• Experience coordinating vendors supplies schedules and workplace services
• Strong organizational skills with the ability to manage multiple priorities and requests
• Excellent interpersonal skills with a positive customer-service-focused mindset
• Ability to support employees visitors and vendors professionally
• Strong written and verbal communication skills
• Experience with Microsoft Office Google Workspace or similar business applications
• Ability to identify workplace needs and proactively solve problems
• Comfortable working independently and creating structure in a growing environment

PREFERRED QUALIFICATIONS

• Experience supporting facilities operations workplace experience or site coordination
• Experience supporting employee onboarding activities
• Experience coordinating company events hospitality services or employee programs
• Experience improving office processes or implementing workplace procedures
• Experience working in a fast-paced technical manufacturing or engineering environment

BENEFITS

ASI offers a comprehensive benefits package including:

• 401k with employer match
• Generous HSA contribution
• Employee Stock Ownership Plan
• PTO Paid Holidays and Flextime
• ASI covers 90% of employee medical plan costs

EEO STATEMENT

At Autonomous Solutions Inc. (ASI) we are committed to fostering a diverse inclusive and equitable workplace where all employees and applicants have equal opportunities. We prohibit discrimination and harassment of any kind based on race color religion sex national origin age disability genetic information veteran status sexual orientation gender identity or any other legally protected characteristic. ASI complies with all applicable federal state and local laws regarding non-discrimination in employment and is dedicated to providing reasonable accommodations for individuals with disabilities throughout the hiring process.

Your employment with ASI will be at-will meaning that either you or ASI may terminate your employment at any time for any reason with or without cause.

Required Experience:

IC