Executive Support & Office Administration Manager

JOB TITLE: Executive Support & Office Administration Manager
LOCATION: Bothell WA
PAY RATE: $57.00/hour

We are a national aerospace and defense staffing agency seeking highly qualified candidates for a position with a top-tier client.

Job Details:

• Job Type: Contract (Long Term)

• Industry: Aerospace / Defense / Aviation

• Benefits: Medical dental and vision (Cigna)

• Perks: Bonus potential Priority access via Tier 1 supplier

• Openings Nationwide: Thousands of opportunities across the U.S.

Qualifying Questions:

• Are you a U.S. Person (U.S. citizen lawful permanent resident or protected individual) as defined under ITAR regulations

• Do you meet the educational and experience requirements for this role

• Can you commute to the job location or relocate if necessary

Summary:

• Provides executive administrative support services to executive committee members including CEO with a high degree of confidentiality and professionalism.

• Uses Outlook for executive calendar management and coordination of meetings.

• Prepares PowerPoint presentations general reports and data compilation for executive review.

• Makes domestic and international travel arrangements including lodging air reservations and rental cars.

• Completes and files expense reimbursements and manages department procurement cards with monthly reconciliation.

• Prepares letters reports forms schedules and other materials for executive team.

• Coordinates high-level meetings and events on and off-site throughout the year.

• Collects and enters data into spreadsheets and analyzes data for reporting.

• Maintains day-to-day office functions including office layout equipment supplies and facility organization.

• Supervises administrative staff and divides responsibilities across 5 sites.

Requirements:

• Must be a U.S. Person (as defined by ITAR).

• High School diploma or equivalent.

• 10 years of high-level administrative support experience.

• 8 years supporting senior executives.

• Strong Microsoft Office skills (Outlook Excel Word PowerPoint Access Project).

• Technical skills to host video and non-video conference meetings.

• Experience managing procurement cards and reconciling monthly statements.

• Experience with data entry spreadsheet management and data analysis.

• Experience supervising administrative staff and coordinating across multiple sites.

• Experience coordinating travel logistics and expense reimbursement processing.

About Us:

The Structures Company is a premier national aerospace and defense staffing agency specializing in contract contract-to-hire and direct hire placements. We deliver expert workforce solutions across engineering IT production maintenance and support roles.

As trusted partners to leading aerospace and defense OEMs and Tier 1 suppliers we connect professionals with career opportunities to grow and excel in aviation aerospace and defense.

Eligibility Requirements:

Must be a U.S. Person (U.S. citizen lawful permanent resident or protected individual under 8 U.S.C. 1324b(a)(3)) to comply with ITAR regulations.

Keywords: aerospace aviation engineering maintenance aircraft design defense

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