Executive Office Coordinator

We are recruiting for an Executive Office Coordinator on behalf of a respected statewide association located in Sacramento. This position supports daily office operations and delivers high-level customer service to members staff and external partners. It is an excellent opportunity for a collaborative detail-driven professional who excels at managing multiple priorities and producing accurate polished administrative work.

In this role you will work closely with internal and external partners to support program coordination including planning leadership elections appointments and vacancy processes. You will also assist with budgets contracts governance meetings committee meetings and department programs. The Coordinator plays a key role in promoting the organizations mission and values by contributing to a professional service-oriented team culture and performing related duties as needed.

Our client offers competitive compensation comprehensive benefits paid time off retirement plan options and a supportive workplace culture that values professional development and long-term growth.

• Role Type : Direct Hire
• Hybrid
• Salary: $30/hour

Key Responsibilities

• Provides comprehensive administrative and organizational support to the Executive Office including officers Board of Directors and Delegates; manages calendars travel logistics meeting materials and leadership onboarding/offboarding.
• Coordinates governance processes and high-visibility meetings including nominations and elections agenda development room and A/V-IT setup food and beverage on-site logistics and minute-taking with follow-up on action items.
• Prepares edits and proofreads a wide range of documentsreports manuals presentations correspondence forms and informational materialswhile researching compiling and organizing data for specialized projects.
• Maintains filing and record-keeping systems; manages confidential and reference files; responds to staff and stakeholder inquiries; and serves as liaison to internal teams state-level agencies and external partners.
• Supports departmental operations and budgets by monitoring expenditures coordinating approvals assisting with programmatic budget administration and ensuring compliance with organizational policies values and practices.
• Provides cross-departmental administrative support as needed; operates standard office technology; serves as backup to the Executive Assistant; and is available for occasional overtime limited-vacation peak periods and statewide travel.

Qualifications

• Associate degree (or equivalent combination of training and experience) in business administration management finance accounting or a related field plus three years of progressively responsible administrative experience ideally in education legislative or nonprofit environments.
• Strong knowledge of nonprofit governance boards and commissions; applicable federal state and local regulations; and modern administrative practices including business writing data management recordkeeping and standard office technologies.
• High proficiency with computer applications such as word processing spreadsheets databases calendaring/scheduling tools and familiarity with learning management systems (LMS) and customer relationship management (CRM) platforms.
• Excellent written and verbal communication skills with mastery of English usage grammar spelling and punctuation; able to compose correspondence and reports independently and provide executive-level customer service.
• Demonstrated ability to research analyze and summarize information; perform accurate mathematical financial and statistical computations; manage confidential information; and apply policies procedures and program knowledge with accuracy and sound judgment.
• Proven ability to organize and prioritize multiple projects meet deadlines think critically work independently and collaboratively adapt to a fast-paced environment and maintain professionalism tact and discretion.