Executive Assistant
Job Location:
Job Location:
Wellesley, MA - USA
Monthly Salary:
Not Disclosed
Monthly Salary:
Posted on:
30+ days ago
Posted on:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Location: Wellesley MA
The Executive Assistant at Deland Gibson Insurance provides consistent highquality administrative and operational support to senior leadership enabling leaders to focus on strategic priorities. This role acts as a trusted partner ensuring seamless daytoday operations through proactive coordination sound judgment discretion and exceptional organizational skills.
The ideal candidate is highly reliable detailoriented and capable of managing multiple priorities in a fastpaced executive environment.
CORE RESPONSIBILITIES:
Executive Support
- Provide comprehensive administrative support to senior leaders including calendar management expense management meeting coordination and travel arrangements
- Serve as a primary point of contact for internal and external stakeholders on behalf of leadership; managing incoming calls and emails
- Anticipate needs track deadlines and proactively manage shifting priorities
Meeting & Communication Management
- Prepare agendas presentations reports and briefing materials
- Attend meetings as needed to take notes track action items and ensure followup
- Draft proofread and manage correspondence with a high level of professionalism and confidentiality
Operational Coordination
- Coordinate executive office operations including supply management vendor relationships and facility needs
- Support crossfunctional initiatives by coordinating logistics timelines and communications
- Assist with project tracking status updates and execution of leadership priorities
- Maintain organized digital and physical filing systems
Confidentiality & Professionalism
- Handle sensitive information with discretion and sound judgment
- Represent leadership with professionalism efficiency and attention to detail
QUALIFICATIONS:
- 5 years experience as an Executive Assistant or in a senior administrative support role
- Strong organizational and time management skills with the ability to manage competing priorities
- Excellent written and verbal communication skills
- High degree of professionalism discretion and emotional intelligence
- Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint); familiarity with collaboration tools a plus
- Ability to work independently and collaboratively in a dynamic environment
- Bachelors degree preferred
CORE COMPETENCIES:
- Executivelevel administrative support
- Organizational excellence and attention to detail
- Ability to manage multiple priorities
- Proactive problem solving and adaptability
- Strong interpersonal and communication skills
- Confidentiality and sound judgment
SUPERVISORY RESPONSIBILITY: This position does not have any supervisory responsibilities.
WORK ENVIRONMENT: This position operates in a professional office environment. This role routinely uses standard office equipment such as computers tablets phones multi-function printers and fax machines.
PHYSICAL DEMANDS: While performing the duties of this job the employee is regularly required to talk and/or listen; frequently stand; walk; sit for extended periods of time; frequently use hands/fingers to handle/feel when operating a computer and other office equipment; reach with hands and arms.
Required Experience:
IC
About Company
DELAND, GIBSON: A TRUSTED CHOICEWhat Would you Like to Insure?FILE A CLAIMMAKE A PAYMENTPROVIDING PEACE OF MIND THROUGH PROACTIVE SERVICEDeland, Gibson: a Trusted Choice, Five Star Accredited independent insurance agency. Established ... Read More
