The Executive Administrative Assistant provides high-level proactive support to the Chief Legal Officer & Corporate Secretary (CLO). This role is critical to enabling operational excellence across Kohlers Legal Compliance & Ethics Government Affairs Internal Audit Global Security and Corporate Communications functions. Acting as a trusted partner to the CLO the Executive Administrative Assistant supports enterprise governance priorities anticipates needs and ensures effective execution in a complex fast-paced environment.
The role serves as a key coordinator of executive activities leadership forums Board of Directors meetings and Corporate Secretary responsibilities. Success in this position requires exceptional judgment discretion organizational skills and the ability to manage sensitive legal governance and business matters with professionalism and confidentiality.
This position embodies Kohlers values of stewardship collaboration and gracious living enabling senior leaders to focus on strategic priorities that create long-term value for associates customers shareholders and communities.
Key Responsibilities
Executive Partnership & Administrative Excellence
Serve as a strategic administrative partner to the CLO managing a highly complex calendar travel schedule meeting cadence and executive priorities across multiple functions and global time zones.
Anticipate executive needs and proactively resolve scheduling conflicts ensuring the CLOs time is aligned with enterprise priorities governance responsibilities and business objectives.
Maintain the highest level of confidentiality and professionalism in handling sensitive legal compliance governance personnel and business information.
Prepare daily weekly and meeting briefing materials to ensure executive readiness and efficient decision-making.
Operate 6090 days ahead across the calendar to anticipate critical milestones governance deadlines Board requirements travel needs and potential conflicts.
Communication Coordination & Relationship Management
Act as a key liaison between the CLO and senior leaders Board members external counsel regulatory bodies and enterprise stakeholders.
Draft edit and format executive-level communications presentations reports Board materials and correspondence reflective of Kohlers leadership standards.
Facilitate effective communication and coordination across Legal Compliance Internal Audit Government Affairs Global Security Corporate Communications and other enterprise functions.
Build and maintain strong working relationships across all levels of the organization while demonstrating sound judgment and executive presence.
Board of Directors & Corporate Secretary Support
Provide administrative support for the Corporate Secretary function and Board governance processes.
Coordinate logistics for Board of Directors meetings committee meetings Board retreats and director education sessions.
Assist in the preparation organization review and distribution of Board books agendas resolutions minutes and governance materials.
Maintain Board calendars meeting schedules director contact information and governance records.
Coordinate meeting logistics and travel arrangements for directors and executive leadership as required.
Track Board action items resolutions approvals and follow-up activities to support effective governance and accountability.
Support annual governance activities including director onboarding Board evaluations governance calendars committee charters annual meeting preparation and corporate record management.
Manage confidential Board and governance information with the highest degree of discretion and professionalism.
Meeting Forum & Event Management
Coordinate and support executive leadership meetings governance forums legal leadership meetings staff meetings Board activities strategic offsites and enterprise reviews.
Develop agendas compile materials maintain action item trackers capture meeting minutes and ensure timely follow-up on commitments and decisions.
Facilitate leadership operating rhythms that drive accountability strategic alignment and disciplined execution.
Manage logistics for executive events leadership conferences governance meetings and special projects.
Business & Operational Support
Assist with budget tracking expense management invoice processing and administrative approvals in alignment with Kohler policies and financial stewardship.
Support onboarding and integration of senior leaders attorneys and key hires across the CLOs functions.
Maintain organized files records and document repositories for governance legal and executive matters.
Identify opportunities to streamline administrative processes enhance organization and improve overall effectiveness.
Initiative & Project Support
Provide coordination and administrative support for strategic initiatives sponsored by the CLO.
Track milestones deliverables actions and timelines across multiple enterprise priorities.
Support special projects related to governance legal operations compliance programs executive communications leadership development and enterprise transformation initiatives.
Working Conditions
Primarily office-based with flexibility based on business needs.
Occasional extended hours to support Board meetings executive leadership activities governance deadlines and global operations.
Limited travel may be required in support of Board meetings leadership retreats and executive offsites.
Skills/Requirements
5 years of experience supporting C-suite executives senior leaders Board members or governance functions in an executive administrative role.
Demonstrated ability to manage competing priorities in a complex fast-paced environment with professionalism and agility.
Outstanding organizational communication and interpersonal skills.
Advanced proficiency in Microsoft 365 applications including Outlook Teams Word PowerPoint Excel and collaboration tools.
Exceptional attention to detail and ability to manage highly confidential information with sound judgment and discretion.
Strong project coordination and meeting management capabilities.
Preferred Qualifications
Experience supporting a Chief Legal Officer General Counsel Corporate Secretary Chief Executive Officer or other senior executive.
Experience supporting Board of Directors activities corporate governance processes or executive-level meetings.
Familiarity with legal compliance audit governance or public company environments.
Strong executive presentation and Board material preparation skills.
Experience working in a complex global matrixed organization.
Applicants must be authorized to work in the US without requiring sponsorship now or in the future.
We believe in supporting you from the moment you join us which is why Kohler offers day 1 benefits. This means youll have access to your applicable benefit programs from your first day on the job with no waiting period. The salary range for this position is $65500 - $98300. The specific salary offered to a candidate may be influenced by a variety of factors including the candidates experience their education and the work location.
Why Choose Kohler We empower each associate to #BecomeMoreAtKohler with a competitive total rewards package to support your health and wellbeing access to career growth and development opportunities a diverse and inclusive workplace and a strong culture of innovation. With more than 30000 bold leaders across the globe were driving meaningful change in our mission to help people live gracious healthy and sustainable lives.
About Us It is Kohlers policy to recruit hire and promote qualified applicants without regard to race creed religion age sex sexual orientation gender identity or expression marital status national origin disability or status as a protected veteran. If as an individual with a disability you need reasonable accommodation during the recruitment process please contact . Kohler Co. is an equal opportunity/affirmative action employer.
Required Experience:
IC
Executive AssistantWork Mode:OnsiteLocation:Onsite 4 Kohler WIOpportunityPosition SummaryThe Executive Administrative Assistant provides high-level proactive support to the Chief Legal Officer & Corporate Secretary (CLO). This role is critical to enabling operational excellence across Kohlers Legal...
Executive Assistant
Work Mode:Onsite
Location:Onsite 4 Kohler WI
Opportunity
Position Summary
The Executive Administrative Assistant provides high-level proactive support to the Chief Legal Officer & Corporate Secretary (CLO). This role is critical to enabling operational excellence across Kohlers Legal Compliance & Ethics Government Affairs Internal Audit Global Security and Corporate Communications functions. Acting as a trusted partner to the CLO the Executive Administrative Assistant supports enterprise governance priorities anticipates needs and ensures effective execution in a complex fast-paced environment.
The role serves as a key coordinator of executive activities leadership forums Board of Directors meetings and Corporate Secretary responsibilities. Success in this position requires exceptional judgment discretion organizational skills and the ability to manage sensitive legal governance and business matters with professionalism and confidentiality.
This position embodies Kohlers values of stewardship collaboration and gracious living enabling senior leaders to focus on strategic priorities that create long-term value for associates customers shareholders and communities.
Key Responsibilities
Executive Partnership & Administrative Excellence
Serve as a strategic administrative partner to the CLO managing a highly complex calendar travel schedule meeting cadence and executive priorities across multiple functions and global time zones.
Anticipate executive needs and proactively resolve scheduling conflicts ensuring the CLOs time is aligned with enterprise priorities governance responsibilities and business objectives.
Maintain the highest level of confidentiality and professionalism in handling sensitive legal compliance governance personnel and business information.
Prepare daily weekly and meeting briefing materials to ensure executive readiness and efficient decision-making.
Operate 6090 days ahead across the calendar to anticipate critical milestones governance deadlines Board requirements travel needs and potential conflicts.
Communication Coordination & Relationship Management
Act as a key liaison between the CLO and senior leaders Board members external counsel regulatory bodies and enterprise stakeholders.
Draft edit and format executive-level communications presentations reports Board materials and correspondence reflective of Kohlers leadership standards.
Facilitate effective communication and coordination across Legal Compliance Internal Audit Government Affairs Global Security Corporate Communications and other enterprise functions.
Build and maintain strong working relationships across all levels of the organization while demonstrating sound judgment and executive presence.
Board of Directors & Corporate Secretary Support
Provide administrative support for the Corporate Secretary function and Board governance processes.
Coordinate logistics for Board of Directors meetings committee meetings Board retreats and director education sessions.
Assist in the preparation organization review and distribution of Board books agendas resolutions minutes and governance materials.
Maintain Board calendars meeting schedules director contact information and governance records.
Coordinate meeting logistics and travel arrangements for directors and executive leadership as required.
Track Board action items resolutions approvals and follow-up activities to support effective governance and accountability.
Support annual governance activities including director onboarding Board evaluations governance calendars committee charters annual meeting preparation and corporate record management.
Manage confidential Board and governance information with the highest degree of discretion and professionalism.
Meeting Forum & Event Management
Coordinate and support executive leadership meetings governance forums legal leadership meetings staff meetings Board activities strategic offsites and enterprise reviews.
Develop agendas compile materials maintain action item trackers capture meeting minutes and ensure timely follow-up on commitments and decisions.
Facilitate leadership operating rhythms that drive accountability strategic alignment and disciplined execution.
Manage logistics for executive events leadership conferences governance meetings and special projects.
Business & Operational Support
Assist with budget tracking expense management invoice processing and administrative approvals in alignment with Kohler policies and financial stewardship.
Support onboarding and integration of senior leaders attorneys and key hires across the CLOs functions.
Maintain organized files records and document repositories for governance legal and executive matters.
Identify opportunities to streamline administrative processes enhance organization and improve overall effectiveness.
Initiative & Project Support
Provide coordination and administrative support for strategic initiatives sponsored by the CLO.
Track milestones deliverables actions and timelines across multiple enterprise priorities.
Support special projects related to governance legal operations compliance programs executive communications leadership development and enterprise transformation initiatives.
Working Conditions
Primarily office-based with flexibility based on business needs.
Occasional extended hours to support Board meetings executive leadership activities governance deadlines and global operations.
Limited travel may be required in support of Board meetings leadership retreats and executive offsites.
Skills/Requirements
5 years of experience supporting C-suite executives senior leaders Board members or governance functions in an executive administrative role.
Demonstrated ability to manage competing priorities in a complex fast-paced environment with professionalism and agility.
Outstanding organizational communication and interpersonal skills.
Advanced proficiency in Microsoft 365 applications including Outlook Teams Word PowerPoint Excel and collaboration tools.
Exceptional attention to detail and ability to manage highly confidential information with sound judgment and discretion.
Strong project coordination and meeting management capabilities.
Preferred Qualifications
Experience supporting a Chief Legal Officer General Counsel Corporate Secretary Chief Executive Officer or other senior executive.
Experience supporting Board of Directors activities corporate governance processes or executive-level meetings.
Familiarity with legal compliance audit governance or public company environments.
Strong executive presentation and Board material preparation skills.
Experience working in a complex global matrixed organization.
Applicants must be authorized to work in the US without requiring sponsorship now or in the future.
We believe in supporting you from the moment you join us which is why Kohler offers day 1 benefits. This means youll have access to your applicable benefit programs from your first day on the job with no waiting period. The salary range for this position is $65500 - $98300. The specific salary offered to a candidate may be influenced by a variety of factors including the candidates experience their education and the work location.
Why Choose Kohler We empower each associate to #BecomeMoreAtKohler with a competitive total rewards package to support your health and wellbeing access to career growth and development opportunities a diverse and inclusive workplace and a strong culture of innovation. With more than 30000 bold leaders across the globe were driving meaningful change in our mission to help people live gracious healthy and sustainable lives.
About Us It is Kohlers policy to recruit hire and promote qualified applicants without regard to race creed religion age sex sexual orientation gender identity or expression marital status national origin disability or status as a protected veteran. If as an individual with a disability you need reasonable accommodation during the recruitment process please contact . Kohler Co. is an equal opportunity/affirmative action employer.
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