Executive Assistant to Founders

About Exa

We raised a $250M Series C to build the search engine for AIs. Led by a16z with existing investors Benchmark Lightspeed and YC doubling down the round brings Exas valuation to $2.2 billion. Read more

Exa is building a search engine for the AI era. Our Search API currently powers Agents Fortune 500s and AI labs as we transform an industry that hasnt been disrupted since the 90s. Were a largely SF-based team of 100 from Harvard MIT Meta Google Research ex-founders & dropouts alike.

We are rapidly building the most intelligent search engine in history. Were high agency low-ego and united by the feeling that this is one of the last problems worth getting right.

Now were looking for an in-person Executive Assistant to help our C-suite and team run smoothly from our San Francisco office.

About the Role

In the EA role at Exa youll support both our C-suite and broader team with operations coordination and scheduling. This is a highly variable high-trust role where new and unexpected tasks come up often youll be the connective tissue between leadership the team and the physical office.

This role offers a rare 30000-foot view into the inner workings of a hyper growth startupworking directly alongside the CEO and executive team as they scale. Youll be responsible for maximizing the founders leverage across the entire organizationowning calendars clearing bottlenecks and making sure nothing falls through the cracks.

This is an ideal role for someone who thrives in ambiguity operates with high agency and wants a front-row seat to building an iconic company.

What Youll Do

• Own scheduling and calendar management for our founders anticipate conflicts protect focus time and keep the day running smoothly

• Triage and manage executive communications know whats urgent what can wait and what you can handle directly

• Coordinate meetings end to end scheduling agendas follow-ups and making sure the right people are in the right room at the right time

• Support senior recruiting coordinate interview scheduling and onsite logistics for leadership and executive-level candidates ensuring a world-class candidate experience

• Help plan team events offsites and culture moments from weekly team traditions to company-wide gatherings youll help make Exa a place people love to work

• Continuously improve systems and workflows youre not just running processes youre making them better. Bonus if you enjoy automating parts of your own role

• Handle the unexpected Youre ready for anything and energized by variety and ad-hoc tasks.

Who You Are:

• 2 years of experience in operations or in a similar role

• Excellent communication and organizational skills - you can engage comfortably with leadership candidates investors and partners

• Strong ownership and ability to operate with little direction

• Enjoy juggling multiple workstreams and fast-changing priorities

• Strong people instincts you know when to step in how to help and when to stay out of the way

• Comfortable in a fast-moving high-growth startup environment

• Based in or able to relocate/ commute to San Francisco

This is a full-time in-person role in San Francisco. In addition to premium healthcare benefits (medical dental vision) we also offer fertility benefits and a monthly wellness stipend to all of our employees.

Required Experience:

IC