Executive Assistant

Position Summary

The Executive Assistant supports the Chief Financial Officer in managing the operations priorities and daily rhythm of the CFOs Office and the broader division. This role combines highlevel executive coordination with reliable operational and administrative support in a missiondriven environment. The ideal candidate is organized proactive skilled at coordinating complex work across teams and comfortable handling sensitive information with discretion.

What Youll Do:

Executive Support & Coordination

• Coordinate multiparty and crossdivision scheduling on behalf of the CFO and monitor the CFOs schedule for future conflicts.
• Support the CFOs time management by identifying sequencing needs and preparation requirements for upcoming commitments.
• Coordinate scheduling and logistics for leadership meetings and quarterly financial reviews.
• Ensure meetings are properly organized with the correct participants objectives materials and supporting documents.
• Maintain strict confidentiality in all executive matters and communications.
  

Division Operations & Communication Support

• Maintain and update key internal reference materials documents and communication templates on on the divisions internal Wiki site or other shared platforms.
• Assist with drafting and coordinating internal division communications and updates.
• Support the organization and logistics of CFO-sponsored meetings and division gatherings.
• Coordinate routine space-related requests and move logistics in partnership with Facilities and division leadership.
  

Administrative Processes

• Submit purchase requests travel requests and expense reports in accordance with SEI policies.
• Manage basic office support needs including coordinating supply orders and ensuring essential materials are available for the division.
• Maintain orderly administrative records and ensure documentation accuracy.
  

Professionalism & Confidentiality

• Handle confidential information with discretion and good judgment.
• Represent the CFOs Office professionally in internal and external interactions.
  

Who You Are:

You Have:

• Associates degree
• 58 years of experience in executive support or administrative coordination
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Proficiency with office and collaboration tools (e.g. Outlook Teams SharePoint)
• Demonstrated discretion in handling sensitive information
  

You May Also Have:

• Experience in higher education research nonprofit or government-adjacent settings
• Familiarity with purchasing travel or expense workflows
• Experience supporting internal communications or maintaining shared information resources.

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical prescription dental and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits take well-deserved breaks with ample paid time off and observed holidays and rest easy with life and accidental death and disability insurance.

Additional perks include a free Pittsburgh Regional Transit bus pass access to our Family Concierge Team to help navigate childcare needs fitness center access and much more!

For a comprehensive overview of the benefits available explore our Benefits page.

At Carnegie Mellon we value the whole package when extending offers of employment. Beyond credentials we evaluate the role and responsibilities your valuable work experience and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; its about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization! Apply today!

Location

Job Function

Position Type

Full Time/Part time

Pay Basis

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