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Executive Assistant
Job Location:
Job Location:
Palo Alto, CA - USA
Hourly Salary:
$ 50 - 60
Hourly Salary:
Posted:
16 August 2026 (30+ days ago)
Posted:
Application Deadline:
18 November 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
The Executive Assistant is responsible for a broad range of administrative operational and logistical duties supporting business functions and day-to-day operations. Responsibilities include coordination of internal workflows external communications and special projects.
The base hourly range for this role is $50.00 - $60.00 per hour. Actual pay will be determined by factors such as education experience and job-related skills relevant to the role. Marcus & Millichap is a multi-state employer and posted salary ranges are provided in good faith for compliance with all relevant pay-transparency regulations. These ranges may not reflect potential compensation for positions based in other states or regions.
The base hourly range for this role is $50.00 - $60.00 per hour. Actual pay will be determined by factors such as education experience and job-related skills relevant to the role. Marcus & Millichap is a multi-state employer and posted salary ranges are provided in good faith for compliance with all relevant pay-transparency regulations. These ranges may not reflect potential compensation for positions based in other states or regions.
Key Responsibilities
- Manage calendars appointments meetings agendas and itineraries.
- Coordinate domestic and international travel.
- Organize meetings events property tours and client entertainment.
- Draft correspondence reports marketing materials and confidentiality agreements.
- Handle client communications and follow-up.
- Maintain databases records and filing systems.
- Complete paperwork for listings closings and booking statements.
- Manage corporate bank accounts bookkeeping and expense reports.
- Coordinate vendors office supplies inventory and client gifts.
- Onboard and train new team members.
- Provide basic technical support during software rollouts.
- Handle special projects and occasional personal/business errands.
- Maintain confidentiality and discretion.
Qualifications
- Five (5) years of administrative experience preferred.
- Experience in real estate finance or legal industries preferred.
- Advanced Microsoft Office / Office 365 skills.
- Strong organizational communication editing and proofreading skills.
- Professional demeanor and appearance.
- Bachelors degree preferred (or equivalent experience).
- QuickBooks and Adobe Creative Suite experience a plus.
- Commercial real estate experience preferred.
Benefits:
Marcus & Millichap offers a comprehensive benefits package designed to support employees health well-being and financial security. Eligible employees may have access to the following benefits subject to the terms of applicable benefit plans:
Health dental and vision insurance
Paid time off and paid holidays
401(k) retirement plan with employer matching contributions
Life and disability insurance
Employee Assistance Program (EAP) and wellness resources
Benefits eligibility coverage and employer contributions may vary based on position employment status location and length of service. This summary is provided for informational purposes only and does not constitute a guarantee of benefits. Additional details will be provided during the hiring process or upon request.
We are an Equal Opportunity Employer and are committed to providing reasonable accommodation to qualified individuals with disabilities. If you need assistance with the application process or require a reasonable accommodation to perform the essential functions of this position please contact us at
Marcus & Millichap is an Equal Opportunity Employer. We consider all qualified applicants without regard to race color religion sex sexual orientation genderidentity national origin age disability veteran status or any other protected characteristic under federal state or local law.
Required Experience:
IC
