Executive Assistant & Operations Coordinator

Company Overview

At Motorola Solutions we believe that everything starts with our people. Were a global close-knit community united by the relentless pursuit to help keep people safer everywhere. We build and connect technologies to help protect people property and places. Our solutions foster the collaboration thats critical for safer communities safer schools safer hospitals safer businesses and ultimately safer nations. Connect with a career that matters and help us build a safer future.

Department Overview

Job Description

In this dual-impact role you will provide critical local support to the Senior Management Team. Beyond traditional administrative gatekeeping you will act as a central hub for our facilityspearheading site-wide event planning tracking operational projects and driving a positive connected workplace culture.

Key Responsibilities

• Strategic Calendar Management: Proactively manage complex high-volume calendars for the senior leaders balancing local plant priorities with global corporate timelines.

• Communication Liaison: Draft polished internal communications and site-wide announcements. Act as a professional liaison between the leadership team plant floor employees and corporate stakeholders.

• Travel & Expense Management: Coordinate seamless domestic and international travel itineraries and manage expense reconciliation using corporate software.

• End-to-End Event Coordination: Own the planning budgeting and execution of local site events including plant town halls employee appreciation days holiday parties community outreach and VIP/customer visits.

• Vendor & Hospitality Management: Source negotiate and manage contracts with local caterers suppliers and hospitality vendors. Ensure top-tier hospitality for visiting global executives.

• Action-Item Tracking: Attend leadership and operational meetings capture precise minutes and proactively track action items to ensure facility deadlines are met.

• On-Site Resourcefulness: Maintain a strong presence across the operation to gather updates verify project statuses and help resolve administrative bottlenecks for the team.

Additional Qualified Skills

• Event Track Record: Proven experience independently executing corporate or site-wide events for 50 attendees.

• Workspace Tools: Proficiency in complex calendar management; intermediate proficiency in data tracking. Google Workspace preferred.

• Modern Productivity: Forward-thinking comfort using modern tech and generative AI tools to streamline drafting formatting and scheduling tasks.

• Absolute Discretion: Proven ability to handle highly sensitive and confidential plant performance and HR data.

• Cross-Functional Communication: The unique ability to build trust and communicate effectively with both hourly plant workers and global C-suite executives.

• High Adaptability: A calm solution-oriented demeanor capable of pivoting seamlessly when priorities or schedules shift unexpectedly.

• Education: Associates or Bachelors preferred.

• Experience: 3 years supporting a Director or Executive level position.

Target Base Salary Range: $50100- $83600

Consistent with Motorola Solutions values and applicable law we provide the following information to promote pay transparency and equity. Pay within this range varies and depends on job-related knowledge skills and experience. The actual offer will be based on the individual candidate.

#LI-MM4

#LI-ONSITE

Basic Requirements

• Experience: 3 years of progressive administrative experience

• Education: High school diploma or equivalent required

Travel Requirements

Relocation Provided

Position Type

Referral Payment Plan

Our :

• Incentive Bonus Plans

• Medical Dental Visionbenefits

• 401K with Company Match

• 10 Paid Holidays

• GenerousPaidTime Off Packages

• Employee Stock Purchase Plan

• PaidParental & Family Leave

• and more!

EEO Statement

Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion or belief sex sexual orientation gender identity national origin disability veteran status or any other legally-protected characteristic.

We are proud of our people-first and community-focused culture empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If youd like to join our team but feel that you dont quite meet all of the preferred skills wed still love to hear why you think youd be a great addition to our team.

Were committed to providing an inclusive and accessible recruiting experience for candidates with disabilities or other physical or mental health conditions. To request an accommodation please complete thisReasonable Accommodations Formso we can assist you.