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Executive Assistant & Office Manager
Job Location:
Job Location:
New York City, NY - USA
Yearly Salary:
USD 150000 - 180000
Yearly Salary:
Posted:
21 October 2026 (11 hours ago)
Posted:
Application Deadline:
18 January 2027
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Job Description
The Role: Executive Assistant / Office ManagerLocation: New York NY Hybrid 4 Days Onsite
Compensation: $150k - $180k Base DOE Benefits
Industry: Boutique Finance Firm
A fast-paced boutique finance firm is looking for a proactive and resourceful Executive Assistant / Office Manager to support leadership while helping manage and build out its growing New York office. This is a great opportunity for someone who enjoys being the hear of the office is scrappy takes initiative and thrives in a small fast-moving environment where no two days look the same.
The Ideal Candidate: Proactive. Scrappy. Resourceful. Organized. Adaptable. High-energy. No-task-too-small mentality.
The Day-to-Day:
- Provide day-to-day administrative support to senior leadership including complex calendar management and scheduling.
- Coordinate domestic and international travel itineraries reservations and logistics.
- Manage meeting coordination preparation and follow-up across internal and external stakeholders.
- Help oversee the day-to-day operations of the New York office and ensure everything runs smoothly.
- Play an active role in building out the NY office including establishing processes coordinating vendors and supporting office needs as the team grows.
- Manage office supplies equipment facilities needs deliveries and other workplace logistics.
- Coordinate team meetings events meals and other in-office activities.
- Anticipate leadership and office needs proactively addressing issues before they arise.
- Jump in wherever needed and take ownership of projects and tasks outside of the traditional EA or Office Manager scope.
- Help create and improve administrative and office processes in a growing environment.
- Serve as a go-to resource for the NY team and help foster an organized welcoming and high-functioning office.
- Handle ad hoc projects and additional administrative or operational support as needed.
Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.
Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on for additional information.
For Internal Use: #LI-BO1 #LI-Hybrid
Required Experience:
IC
About Company
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