Executive Assistant Office Administrator (admin support in prof. services exp. req.)

Executive Assistant / Office Administrator (admin support in prof. services exp. req.)
Location: Bethesda MD
Salary: $28 - $34 / hour (DOE) Eligible for Overtime
Benefits: Medical Dental Vision Life Insurance 401k PTO Holidays
Job Type: Full-Time On-site
Typical Hours: MondayFriday 40 hrs/wk; up to 60 hrs/wk during 6-week peak season including weekends as needed
Start Date: ASAP
Sponsorship is not available

Executive Assistant / Office Administrator (admin support in prof. services exp. req.) Description

Our client in the professional services industry is looking for an Executive Assistant / Office Administrator to add to their team in Bethesda this role you will primarily support one firm partner and the client-service team with backup support to leadership as needed. You will manage front-office operations client communications scheduling document handling and day-to-day office coordination in a fast-paced deadline-driven environment. To be considered you must have administrative or executive support experience in a professional services environment. This is a great opportunity for someone mature discreet reliable and organized to become the steady in-office support presence for a professional services team.

Executive Assistant / Office Administrator (admin support in prof. services exp. req.) Responsibilities

Serve as first point of contact for clients visitors and vendors
Manage front desk reception phones mail and daily office needs
Monitor partner email flag priorities and route requests
Manage calendars meetings appointments and follow-ups
Support tax team with document intake tracking and organization
Prepare client packets forms mailings labels and materials
Coordinate vendors deliveries supplies and office maintenance
Keep reception conference rooms and shared office areas presentable
Track deadlines projects and workflow during peak tax periods
Maintain confidentiality with client and firm information

Executive Assistant / Office Administrator (admin support in prof. services exp. req.) Qualifications

5 years of administrative or executive support experience required
Financial services legal or similar professional services environment experience required
Proficiency with Microsoft Office Suite required
Strong written and verbal communication skills required
Strong organization accuracy and follow-through required
Reliable punctual and comfortable working fully on-site required
Ability to work up to 60 hrs/week including weekends during 6-week peak season required