Executive Assistant

Moms In Motion

Job Location:

Front Royal, VA - USA

Monthly Salary: Not Disclosed

Posted on: 8 days ago

Vacancies: 1 Vacancy

Job Summary

Benefits:

401(k)
Employee discounts
Health insurance
Home office stipend
Paid time off
Parental leave
Training & development
Vision insurance
Wellness resources

Hybrid - Must live within 1 hour of Front Royal VA Travel Required

Do you thrive on keeping leaders organized projects moving and events running seamlessly Moms In Motion is seeking a highly organized detail-oriented Executive Assistant to support our CEO and COO.

This is more than a traditional administrative role. Were looking for a proactive professional who enjoys managing complex calendars coordinating travel planning leadership events and serving as a trusted partner to executive leadership.

What Youll Do

Manage executive calendars scheduling and travel arrangements

Coordinate leadership meetings company retreats and special events

Work directly with hotels vendors and event planning partners

Manage event budgets contracts logistics and attendee communications

Conduct research and prepare reports presentations and executive materials

Attend meetings take detailed notes and track action items

Support company programs projects and strategic initiatives

Handle confidential information with professionalism and discretion

What Were Looking For

Strong time management organizational scheduling and project coordination skills
Exceptional attention to detail and superior research abilities
Able to work independently while contributing effectively as part of a team
Strong verbal and written communication skills
Excellent interpersonal skills to collaborate across all levels of internal staff management and external stakeholders
Strong administrative writing reporting and presentation skills specifically with Canva and PowerPoint
Event planning experience and familiarity with travel logistics are required
Proven leadership or management experience
Proficiency in Microsoft Office internet research and general computer applications
Strategic thinking and planning
Must submit to a criminal background check
Two professional references required

Bonus Points For

Contract negotiation experience

Budget management experience

Google Workspace and Zoom Workspace experience

Leadership or management experience

Perks & Benefits

Weve got you covered with:

Paid Training (we set you up for success!)
Paid Holidays
- Memorial Day
- Juneteenth
- Independence Day
- Labor Day
- Columbus Day
- Veterans Day
- Thanksgiving
- Day after Thanksgiving
- Winter Break: December 24th through January 1st
- 1 Floater Holiday: 8 hours to be used on any day of your choice
Medical Dental & Vision Insurance
Disability Life and AD&Dcompany paid!
401K with Employer Match
EAP & Telemedicine Access
Flexible Spending Accounts & Dependent Care Options
Supplemental Insurance (Accident Cancer Critical Care & more)
Annual Tech Stipends
Mileage & Cell Phone Reimbursement
Fun Employee Perks (discounts on car rentals Verizon AAA oil changes & more!)

Please visit to learn more and apply

Flexible work from home options available.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability status protected veteran status sexual orientation pregnancy childbirth or other related conditions (including lactation) age (over 40) marital status disability or gender identity.

Required Experience:

Benefits:401(k)Employee discountsHealth insuranceHome office stipendPaid time offParental leaveTraining & developmentVision insuranceWellness resources Hybrid - Must live within 1 hour of Front Royal VA Travel RequiredDo you thrive on keeping leaders organized projects moving and events running sea...