Executive Assistant

The Executive Assistantwill provide high-level administrative support including domestic and international travel arrangements meeting and special events planning and logistics calendar management drafting and reviewing correspondence processing expenses and budget preparation. They must have advanced knowledge of the systems and resources utilized by the program to provide support and coordinate communications related to the resources. They will maintain track analyze and report on key data for senior management. They will provide guidance in satisfying requirements based on extensive knowledge of policies and procedures. They will adapt processes and implement recommended practicestoimprove effectiveness. They will provide advice recommendations and targeted training related to the needs of the Executive Director and Executive Leadership Team. They will communicate on behalf of their supervisor and will have substantial contact with stakeholders including members of the board of directors all levels of staff donors volunteers vendors and business relations. They will act as the Board of Trustees liaison and manage Board communications and in person and virtual meetings and special events. TheAssistantwillwork knowledgeably and confidently across all departments and program teams providing a critical link to the State Director.They will take on additional duties to enhance the work of the team. Such duties may include but are not limited to a more significant role in training developing documentation and/or enhancing the systems and tools used by the team. The position can be located in Louisiana Mississippi or Alabama.

Responsibilities and Scope

• Act independently within broad program goals to prioritize tasks in the absence of specific instructions and exercise independent judgment to identify and solve problems; work is diversified and may not always fall under established practices and guidelines;

• Experience generating reports and analyzing and interpreting data.

• Experience managing the schedule and contacts of a senior leader.

• Experience with database management.

• Experience working across departments.

Desired Qualifications:

• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.

• Ability to implement complex processes.

• Ability to use existing technology to achieve desired results.

• Demonstrated experience using diplomacy and tact to build strong relationships and motivate staff.

• Experience coordinating projects.

• Experience interpreting guidelines to achieve desired results.

• Experience supervising staff interns and/or volunteers.

• Strong organizational skills accuracy attention to detail and ability to manage multiple tasks.

• Successful experience implementing strategic program goals.

This position requires a valid drivers license and compliance with TNCs Auto Safety Program. Employees may not drive Conservancy-owned/leased vehicles rental cars or personal vehicles on behalf of the Conservancy if considered high risk drivers. To learn more about the Auto Safety Program visit the Auto Safety information page. Employment in this position will be contingent upon completion of a Vehicle Use Agreement which may include a review of the prospective employees motor vehicle record.

The starting pay range for a candidate selected for this position is generally within the range of $61000 $76000 annually. This range only applies to candidates whose country of employment is the USA. Where a successful candidates actual pay will fall within this range will be based on a variety of factors including for example the candidates location qualifications specific skills and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.

The Nature Conservancys mission is to protect the lands and waters upon which all life depends. As a science-based organization we create innovative on-the-ground solutions to our worlds toughest challenges so that we can create a world in which people and nature thrive. Were rooted in our mission and guided by our values which include respect for all people communities and cultures. Whether its career development flexible schedules or a rewarding mission theres many reasons to love life inside TNC. Want a better insight to TNC Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.

One goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are addition to the requirements in our job postings we recognize that people come with talent and experiences outside of a job and consider each applicants unique experience. Please apply wed love to hear from you. To quote a popular saying at TNC youll join for the mission and stay for the people.

Since 1951 TNC has been doing work you can believe in. Through grassroots action we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members over 400 scientists and the dedicated efforts of our diverse staff and partners we impact conservation around the world!

TNC offers a competitive comprehensive benefits package including health care benefits flexible spending accounts a 401(k) plan with an 8% employer match parental leave accrued paid time off life insurance disability coverage employee assistance program other life and work well-being benefits. Learn more about our Benefits and Perks here.

Were proud to offer a flexible work environment that supports of the health and well-being of the people we employ.

Our recruiting process includes a rolling interview process to ensure we engage applicants in a timely manner. This means we may review applications in the order in which they are received. Once a strong candidate pool is identified the role will be unposted. The timeline may vary depending on the expressed interest in the role so we highly encourage candidates to apply as soon as possible.

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds beliefs and culture. Recruiting and mentoring staff to create an inclusive organization is a priority and we encourage applicants from all cultures races colors religions sexes national or regional origins ages disability status sexual orientation gender identity military protected veteran status or other status protected by law.

The successful applicant must meet the requirements of The Nature Conservancys background screening process.

Do you have military experience Visit our U.S. Military Skills Translator to match your military experience with our current job openings!

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability please send a note to with Request for Accommodation in the subject line.