Executive Assistant

GBC is hiring an Executive Assistanttoserve as a trusted operational partner to a highly engaged CEOand provide secondary support to the ideal candidate is comfortable operating in a fast-paced environmentremainsadaptable as priorities shift andexercisessound judgement professionalism and discretion in supporting executive leadership.

This role requires a highly organized professional who cananticipateneeds manage complex scheduling andlogistics and ensure executive prioritiesremainon track. The ability to createstructurein a dynamic environment manage competing priorities with accuracy and attention to detail and build effective relationships across a variety of stakeholders will be critical to communicationskills discretion professionalism confidence and tact are essential.

KEY RESPONSIBILITIES

Calendar & Meeting Management

• Manage the CEOs complex fast-moving calendar anticipatingconflicts protecting strategic time communicating with participants and internal stakeholders and proactively flagging issues.

• Prepare the CEO for every engagement: briefing documents background research and context delivered ahead of time formatted for quick consumption.

• Prioritize competingschedulingrequestsand escalate sensitive decisions asappropriate.

• Coordinate pre- and post-meeting activities working with other staff for room setupfood transportation andfollow-up.

• Serve as aprimary point of coordination for CEO scheduling and communications whilemaintainingprofessional relationships with internal and external stakeholders.

• Assist the COO with scheduling and execution of key external and internal meetings.

Priority & Task Management

• Liaise with staff board members and external partners on behalf of the CEO and COO ensuringtimelyfollow-up and alignment with organizational priorities.

• Trackkey action items deadlines and follow-up requests for the CEO and COO ensuring commitments are documentedand completed on time.

• Coordinate travel end-to-endfor CEO and COO: flights ground transportation accommodations and itineraries.

• Complete andsubmitcredit card reconciliations for the CEO and COO.

• Other duties as assigned including handling general administrative tasksfor the CEO and COO(i.e. phone inquiries support internal operations and support preparations for events) and coordinatingspeaking engagements and external event participation.

Administrative Support & Communications

• Draft edit and send CEO correspondence with accuracy andappropriate organizationalvoice.

• Leverage technology tools and supportqualitydata capture in GBCs core systems (i.e. Salesforce SharePoint )

• Coordinatewith internal teams to gather information and materials needed for meetings projects and communications.

• 35 years of ExecutiveAssistantexperience supporting C-suite executives ideally in a fast-paced civic nonprofit or mission-driven environment.

• High levelof discretion and professionalism: board matters personnel decisions and organizational strategy are kept strictly confidential.

• Strong organizational and time-management skills

• Ability to interact with and represent GBC with CEO-level executives and their assistants with a service mindsetprofessionalismand discretion

• Excellent verbal communication writing and editing skills with meticulous attention to detail.

• Strong interpersonal and communication skills including the ability to build relationships across a variety of stakeholders and navigate competing requests with professionalism and tact.

• High levelofproficiencyin MS Office other relevant softwarepreferred

• Experience working inadynamic andfast-pacedenvironment.

COMPENSATION

The salary range for this position is $65K-$70Kcommensuratewithqualificationsandexperience with potential for an annual bonus based on performance.

The Greater Baltimore Committee shallprovideequal employment opportunity to all qualified candidates and will consider candidates without regard to race color religion national origin sex age disability veteran status or any other legally protected basis.

Required Experience:

IC