Events Assistant 2

MIT

Job Location:

Cambridge, MA - USA

Monthly Salary: Not Disclosed

Posted on: 18 days ago

Vacancies: 1 Vacancy

Job Summary

Posting Description

EVENTS ASSISTANT 2 Career Advising & Professional Development (CAPD) assist staff with planning executing and supporting inclusive events at MIT to help students develop educational and career plans. Will be responsible for Event Coordination (30%): Plan workshops and receptions. Develop invitation lists manage confirmations arrange speakers order refreshments and complete administrative tasks; Vendor & Logistics Support (15%): Coordinate with vendors for lodging venues AV catering and security. Select career fair vendors negotiate agreements against budget goals design layouts and resolve employer complaints; Information Resource (10%): Explain scheduling procedures and check space availability for interviews and workshops; Real-Time Support (10%): Attend live and Zoom events to assist with setup logistics guest greeting and troubleshooting; Data & Reporting (10%): Track attendance via scanners upload registration data and assist with end-of-year reporting; Marketing & Communications (10%): Publicize events via newsletters boards and websites. Collaborate on flyers graphics and articles; and Operations & Finance (15%): Source cost-effective supplies submit invoices reconcile expenses arrange visitor travel and serve as Parking Coordinator. Provide backup phone/email support.

Job Requirements

REQUIRED: High School Diploma; a minimum of five years of events or administrative experience academic setting preferred; and proficient in Microsoft Office/Outlook; strong communication customer service and organization skills; ability to prioritize tasks work independently or in a team and meet fast-paced deadlines; and excellent attention to detail and availability for evening/weekend events. PREFERRED: Associates degree.

5/29/2026

Required Experience:

Junior IC

Posting DescriptionEVENTS ASSISTANT 2 Career Advising & Professional Development (CAPD) assist staff with planning executing and supporting inclusive events at MIT to help students develop educational and career plans. Will be responsible for Event Coordination (30%): Plan workshops and receptions. ...