Event Support Coordinator

We are seeking an Operations and Events Coordinator to support high-impact initiatives with a primary focus on event coordination and special project delivery. This role partners directly with the Program Manager and Operations Manager to plan execute and manage meetings events conferences and cross-functional ideal candidate brings experience in security operations or a related field thrives in a fast-paced emergency-driven environment and has a passion for problem-solving organization and delivering exceptional event experiences. This individual will serve as the first point of contact for executive on-site and off-site events maintaining a polished and professional presence at all Support & ExecutionPlan prioritize schedule and ensure delivery of executive meetings events conferences and workshopsboth on-site and off-siteServe as the primary logistical point of contact for event coordination health/safety protocols and attendee managementCoordinate with vendors and contractors to ensure on-time high-quality delivery of event services security systems and operational supportManage event communications and requests ensuring timely and accurate follow-throughDevelop and implement event policies protocols and standard operating proceduresMaintain composure and sound judgment in high-pressure high-visibility situations involving executives authorities clients and the publicSpecial Projects & OperationsSupport the design and delivery of project deliverables including roadmaps project plans change impact assessments and communications plansSupport cross-functional meetings: capture notes update project documents and manage QBRs reviewsPrepare drafts of executive-level presentations for senior leadershipCreate and maintain comprehensive project documentation with timely stakeholder updatesContribute to business case development change management planning and governance preparationUse project management and workflow tools to monitor schedules manage tasks and report progressCollaboration & LeadershipWork collaboratively across business creative and technical teamsincluding geographically distributed partnersFunction as a team player who can both lead initiatives and execute on the direction of senior leadersManage stakeholder expectations and provide regular transparent updates on project statusSupervise and direct workflow for event-related and operational communicationsQualificationsRequired:4 years of relevant project coordination operations or administrative experienceSolid planning and organizational skills with strong attention to detailAbility to manage multiple projects simultaneously and meet deadlines independentlyProfessional written and verbal communication skillsExperience creating presentations for senior levels of leadershipExperience working with cross-functional and geographically distributed teamsProficiency in Microsoft Office Suite (especially Excel) Google Workspace and project management toolsAbility to analyze prioritize requests and identify critical issues quicklyHigh emotional intelligence customer focus and a professional global mindsetWillingness to work evenings and weekends as necessitated by eventsUp to 40% travel requiredPreferred:Previous experience in event security logistics and/or event planningBackground in security operations or an emergency-driven business environmentExperience in project management change management communications business analysis or financial managementComfort learning new technology and applications quicklyWork EnvironmentThis role operates in a dynamic corporate environment requiring flexibility to support events and projects both on-site and at off-site locations. The ideal candidate is adaptable solutions-oriented open to feedback and eager to grow within the team and organization.