Documentation & Administrative Support Specialist

About the Opportunity

Heartland Consulting is seeking a Documentation & Administrative Support Specialist to provide high-quality day-to-day administrative and documentation support to U.S. Coast Guard leadership and program offices. This full-time SCA-covered position plays a vital role in ensuring smooth operations professional correspondence and executive-level document support for complex acquisition and shipbuilding programs.

This is an excellent opportunity for a polished highly organized administrative professional who excels in a fast-paced government environment.

Key Responsibilities

• Provide comprehensive day-to-day administrative support including correspondence calendar management visitor coordination phone support meeting logistics and travel arrangements using USCG systems.
• Prepare edit and format high-quality reports briefings white papers graphs and executive-level documents.
• Manage incoming and outgoing correspondence track suspenses and support approval workflows.
• Respond to data calls and support ceremonial events media coordination and protocol requirements.
• Maintain organized logs files and trackers for decisional memoranda training records awards and other program documentation.

Minimum Qualifications

• Minimum 4 years of documentation and administrative support experience in an office environment.
• Bachelors degree preferred (or 4 years of relevant experience may substitute).
• Strong proficiency in Microsoft Office Suite particularly Word PowerPoint and Excel.
• Excellent grammar writing formatting research and data consolidation skills.
• Solid knowledge of standard federal correspondence formats report distribution procedures and document control practices.
• Ability to manage multiple priorities and meet tight deadlines with a high degree of professionalism.
• Active Secret clearance preferred (or ability to obtain one).

What Were Looking For

Were looking for a proactive detail-oriented team player with strong communication skills and a customer-service mindset. Prior experience supporting DoD or U.S. Coast Guard offices is highly desired.

About Heartland Consulting Heartland Consulting provides high-quality professional and technical services to federal government clients with a strong focus on the U.S. Coast Guard and Department of Defense. We pride ourselves on integrity reliability and delivering exceptional support to our customers.

How to Apply Interested candidates should submit their resume and a brief cover letter highlighting relevant administrative and documentation experience

Heartland Consulting is an Equal Opportunity Employer.

Required Experience:

IC