Document Control Specialist I

About the Company

Enterris Associates is a trusted full-service construction management firm specializing in program and project management risk analysis and mitigation claims support compliance and dispute resolution. We partner with the public sector and utility clients to drive the successful delivery of complex infrastructure projects. Our advisory services include testing and inspection contract administration and oversight compliance monitoring and comprehensive construction and project management - all tailored to help our clients navigate challenges and achieve their goals with confidence. Formally established in 2021 and built on the legacy of PQM founded in 2006 we bring nearly two decades of Architecture Engineering and Construction expertise to our clients. We deliver value through quality oversight project management compliance and risk mitigation.

Title: Document Control Specialist I

Position Description

• Assist County personnel/plan checkers/permit technicians in processing and facilitating public inquiries and plan check submissions and other general correspondence.
• Perform screening of permit applications for completeness Title 24 architectural/structural requirements etc.
• Assist in tracking submission backlogs and provide current status of submitted plans/submissions.
• Establish and maintain a project document filing system in accordance with established County procedures.
• Prepare reports in accordance with established County procedures and forms.
• Enter and track the following documents: plan submittals permit applications internal performance of review times and plans status payment status.
• Document Controller maintains all logs.
• Establish and maintain hard file systems.
• Knowledge and experience with SharePoint and ShareFile is preferred.

Hardware/Software Knowledge

• Must be proficient in using Microsoft Office software (Excel Word Outlook PowerPoint ShareDrive OneDrive Teams).
• Strong in Excel use and spreadsheets is a must.

Professional Experience Level/Other Quali cations

• Minimum Five (5) years of document control experience in the construction field.
• Must be detail oriented with effective organization and coordination skills.
• Must have ability to interface and communicate effectively with others and have a positive attitude.
• Experience with public agencies.
• Experience in preparing and reviewing written correspondences for formatting punctuation and grammar.
• Ability to work in a fast-paced environment and meet tight deadlines.
• Ability to handle changing and increasing workload.

Preferred Qualifications

• Experience in reading construction plan is preferred.
• On the job experience with OneDrive and/or other digital platforms is a plus.
• Knowledge/use of other Project Control Software is a plus but not necessary

Compensation

• This role is salaried/exempt with a base annual salary range of $75000.00 - $78800.00 and commensurate with skill education experience and work location.
• This role is bonus eligible after 6 months of employment.

Benefits Package

Enterris offers a competitive and comprehensive benefits package to all full-time regular employees including:

• PPO and HMO Medical plans including a 100% employer-paid base plan and Health Savings Accounts
• Dental PPO
• Vision PPO
• Short Term Disability (100% employer-paid)
• Long Term Disability (100% employer-paid)
• Basic Life / AD&D Insurance (100% employer-paid)
• Critical Illness insurance
• Accident Insurance
• Voluntary Life Insurance
• 401(k) Retirement Plan with Employer Matching up to 6%
• Generous Paid Time Off
• Paid Holidays
• Employee Assistance Programs (100% employer-paid)
• Perks & Discounts
• Work-life Balance
• Professional Development Opportunities
• Company events and great culture

Work Environment

• This job operates in a professional environment and uses standard equipment such as computers and phones.

Physical Demands

• Be able to sit and/or stand for up to 8 hours per day.
• Demonstrate the ability to move freely for up to 8 hours per day.

Solicitation

• Please no solicitation of any kind from staffing agencies or recruiting firms.

EEOC Statement

Enterris Associates provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.