Document Accessibility Coordinator (Administrative Intern 2)

Keeping Washington Clean and Evergreen

The Department of Ecology is hiring aDocument Accessibility Coordinator (Administrative Intern 2) within theSolid Waste Management Program.

This is a temporary position expected to last for six months.

Location:

• Headquarters Office in Lacey WA.
• Upon hire you must live within a commutable distance from the duty station.

Schedule:

• This position is eligible for telework and flexible schedule options.
• A minimum of one in-office day per week is required for meetings and trainings with additional days as needed.
• Schedules are dependent upon position needs and are subject to change.

This internship position is part of an effort to clean up and update documents maintained by the Solid Waste Management Program. As the Document Accessibility Coordinator (Administrative Intern 2) youll help ensure our information is organized accessible and easy for everyone to this role you will locate and inventory documents across digital platforms assess files for retention and accessibility and track progress as documents are updated or archived. Youll collaborate with staff to ensure documents meet agency standards and legal requirements and work with teams across the agency to improve how we manage share and preserve information.

This internship offers meaningful on-the-job learning opportunities in document accessibility information management and state government operations. Youll gain insight into current and past projects and campaigns within Ecologys Solid Waste Program and learn how a state agency functions behind the scenes. Its a great way to get hands-on experience in state government especially if youre interested in environmental science policy or public administration. If youre detail-oriented and want your work to make a real impact supporting transparency efficiency and inclusive public access to information wed love to have you on our team.

• Locate organize and track files across cloud platforms using established file management practices.

• Perform accessibility reviews using agency-approved software and checklists to identify documents that need updates to meet standards.

• Identify outdated duplicate or misplaced files and flag them for retention or removal decisions.

• Maintain accurate spreadsheets and logs to track files and prepare summaries and written updates.

• Communicate with staff to confirm file ownership resolve document questions and ensure materials meet established standards.

• Participate in trainings workshops meetings and events to support increased awareness and professional development.

For detailed information on how we calculate experience and responses to other frequently asked questions please visit our Recruitment website.

Required Qualifications:

Four (4) years of experience and/or education in public policy environmental science environmental policy communications informatics statistics economics or a related field which includes the following:

• Communication Skills: Exceptional verbal and written communication skills with the ability to convey complex information clearly and concisely.

• Collaboration:Ability to work effectively with others to develop and align content across various platforms.

• Adaptability& Growth:Ability to adjust to changing priorities identify potential bottlenecks and suggest practical solutions to keep projects moving forward. Ability and willingness to learn new skills tools and processes and share ideas that support continuous improvement.

• Attention to Detail: Ability to follow procedures naming conventions and accuracy standards to ensure documents are correctly organized labeled and prepared for review.

Examples of how to qualify:

• 4 years of experience.
• 3 years of experience AND 30-59 semester or 45-89 quarter college credits.
• 2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associates degree).
• 1 year of experience AND 90-119 semester or 135-179 quarter college credits.
• No experience AND a Bachelors degree or higher.

Desired Qualifications:

• Familiarity with the Americans with Disabilities Act (ADA).

• Strong command of editorial grammatical and writing skills and the ability to edit and produce technical materials.

• Proficient use of Microsoft Office SharePoint and Adobe Acrobat Pro and Creative Cloud.

• Familiarity with managing database information.

If you are excited about this role and meet the required qualificationswe encourage you to apply.Desired qualifications reflect additional knowledge skills or experience that are nice to have but not required. Studies have shown that some applicants especially women and people of color are less likely to apply unless they meet every listed qualification. At the Department of Ecology we are dedicated to building a diverse and authentic workplace centered in belonging and we welcome applicants with varied backgrounds and unique perspectives.

Ecology does not use the E-Verify system; therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information please visit.

Application Process

Ecology seeks diverse applicants: We view diversity equity inclusion and respect through a broad lens including race ethnicity class age religion sexual orientation gender identity immigration status military background language education life experience physical disability neurodiversity and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.

How to Apply

Click Apply at the top of this page. Complete the entire application including full work history and responses to all supplemental questions and attach:

• Cover letter describing your interest in this internship and how it will support your professional growth
• Resume

Because we base our selection on the information you provide it is in your best interest to complete the application thoroughly.A resume will not substitute for the work experience section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as see resume may be considered incomplete.

Application Attestation: By submitting an application you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information and any false or misleading answers may result in rejection of your application or dismissal if employed.

Need an Accommodation

If you need reasonable accommodation during the application and/or screening process including this job announcement in an alternate format:

• Please contact us at or
• If you are deaf or hard of hearing you may call through the Washington Relay Service by dialing 711 or 1-.

Questions

• For specific questions about the position location options schedule or duties please contact Jill Krumlauf at
• If you need assistance applying for this job are inquiring about the status of your application would like to request the full position description or have any other questions please contact the Recruitment Team at

About the Solid Waste ManagementProgram

The mission of the Solid Waste Management Program is to reduce wastes through prevention and reuse keep toxics out of the environment and safely manage what remains.

About the Department of Ecology

As the State of Washingtons environmental protection agency we are deeply committed to protecting preserving and enhancing Washingtons environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land air water and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work invest in our employees to create and sustain a working environment that encourages creative leadership effective resource management teamwork professionalism and accountability.

Diversity Equity Inclusion and Respect (DEIR)are core values central to Ecologys work. We strive to be a workplace where we are esteemed for sharing our authentic identities while advancing our individual professional goals and collaborating to protect preserve and enhance the environment for current and future generations.

We believe thatDEIRis both a goal and an action. We are on a journey honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard seen and valued.

Ecology employees may be eligible for the following:Medical/Dental/Vision for employee & dependent(s)Public Employees Retirement System (PERS)Vacation Sick and other Leave11 Paid Holidays per yearPublic Service Loan ForgivenessTuition Waiver Long Term Disability&Life InsuranceDeferred Compensation ProgramsDependent Care Assistance Program (DCAP) Flexible Spending Arrangement (FSA)Employee Assistance ProgramCommute Trip Reduction IncentivesCombined Fund DriveSmartHealth*Click here for more information

To learn more about Ecology please visit ourwebsite explore Working at Ecology check out ourStrategic Plan and connect with us onLinkedInFacebookInstagramYouTube or ourblog.

Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural racial ethnic sexual orientation and gender identity diversity. Women racial and ethnic minorities persons of disability persons over 40 years of age veterans military spouses or people with military status and people of all sexual orientations and gender identities are encouraged to apply.

Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.

Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled the recruitment may only be used to fill additional open positions for the next sixty (60) days.

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