Contract Recruiting CoordinatorAnalyst Engineering and IT

Job Summary
The Recruiting Coordinator/Analyst Engineering and IT provides highimpact operational analytical and logistical support to Vertivs Engineering recruiting team. This role partners closely with Recruiters Hiring Managers HRBPs Finance and Travel/Expense teams to ensure seamless candidate experience accurate recruiting data management and timely processing of interview travel expenses invoices and purchase orders. This position is critical to maintaining recruiting process integrity data accuracy and executivelevel visibility into engineering hiring activity through dashboards and reporting.

This position will be based onsite at Vertivs HQ location at 505 N. Cleveland Ave. Westerville OH 43082.

Responsibilities:

Recruiting Systems & Data Management:

• Maintain and audit recruiting data within Vertivs Applicant Tracking System (ATS) and related recruiting tools to ensure accuracy compliance and reporting readiness.
• Support requisition lifecycle activities including requisition setup status updates interview status tracking and candidate dispositioning for Engineering roles.
• Partner with Recruiters to ensure clean data inputs for headcount tracking aging reports and compliance requirements.

Data Analysis Reporting & Dashboards:

• Build maintain and refresh recruiting reports using Excel (advanced formulas pivot tables VLOOKUP/XLOOKUP data validation).
• Develop and update PowerPoint dashboards used for leadership reviews engineering hiring updates and workforce planning discussions.
• Track key recruiting metrics such as requisition aging interview activity offer progress and candidate pipeline health for Engineering roles.

Interview Coordination & Candidate Experience:

• Coordinate complex interview schedules across multiple time zones for Engineering candidates including panels and virtual interviews.
• Serve as a primary point of contact for candidates ensuring clear communication professionalism and a positive Vertiv candidate experience.
• Manage interview logistics confirmations calendar invites and lastminute changes with discretion and urgency.

Candidate Travel Expenses & Financial Processing:

• Coordinate candidate travel arrangements including airfare hotel ground transportation and itineraries in alignment with Vertiv travel policies.
• Provide guidance to candidates on interview expense submission and reimbursement processes.
• Review reconcile and track candidate interview expenses to ensure accuracy and policy compliance.
• Own invoice processing including reviewing vendor invoices resolving discrepancies and ensuring timely submission.
• Create and manage purchase orders (POs) related to recruiting services travel or vendors; partner with Finance and Accounts Payable to ensure proper coding and approvals.

Requirements:

• 2 years of experience in a Recruiting Coordinator HR Operations or Talent Acquisition support role.
• Strong proficiency in Microsoft Excel including pivot tables and complex formulas; demonstrated experience maintaining and analyzing recruiting data.
• Experience creating PowerPoint presentations or dashboards for business or leadership audiences.
• Proven experience coordinating candidate interviews and managing candidate logistics in a fastpaced environment.
• Familiarity with ATS platforms (e.g. Oracle Recruiting Cloud Workday Taleo iCIMS or similar).
• Experience handling expenses invoices and/or purchase orders in partnership with Finance or Accounts Payable.
• Exceptional attention to detail organization and followthrough.
• Preferred Qualifications:
  • Prior experience supporting Engineering Technical or IT recruiting.
  • Exposure to workforce planning requisition aging analysis or recruiting KPI tracking.
  • Experience working in a matrixed global environment.
• Key Competencies:
• Data accuracy and process discipline
• Hightouch candidate service mindset
• Financial and operational accountability
• Strong written and verbal communication
• Ability to manage multiple priorities and deadlines
• Comfortable working with confidential information

The successful candidate will embrace Vertivs Core Principals & Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPALS: Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.

OUR STRATEGIC PRIORITIES

Customer Focus

Operational Excellence

High-Performance Culture

Innovation

Financial Strength

OUR BEHAVIORS

Own It

Act With Urgency

Foster a Customer-First Mindset

Think Big and Execute

Lead by Example

Drive Continuous Improvement

Learn and Seek Out Development

About Vertiv

Vertiv is a $10.2billion global critical infrastructure and data center technology company. We ensure customers vital applications run continuously by bringing together hardware software analytics and ongoing services. Our portfolio includes power cooling and IT infrastructure solutions and services that extends from the cloud to the edge of the network. Headquartered in Columbus Ohio USA Vertiv employs around 20000 people and does business in more than 130 countries. Visit to learn more.

Work Authorization

No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E F-1 H-1 H-2 L B J or TN or who need sponsorship for work authorization now or in the future are not eligible for hire.

Equal Opportunity Employer

Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring terms of employment mobility training compensation and occupational health without discrimination as to age race color religion creed sex pregnancy status (including childbirth breastfeeding or related medical conditions) marital status sexual orientation gender identity / expression (including transgender status or sexual stereotypes) genetic information citizenship status national origin protected veteran status political affiliation or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position you can request help by sending an email to

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