Contract Assistant

About Us:

At Clark Bros Inc. we pride ourselves on being a trusted leader in the construction industry with over 65 years of success.

As a heavy civil construction company we are dedicated to driving sustainable change within the water power and renewable energy resources industries and improving communities along the way. Our team is built on a foundation of excellence collaboration and a steadfast commitment to safety and our unique culture encourages independent ideas and problem-solving with ingenuity purpose and grit. As a company focused on building a better future we offer a competitive salary and benefits package along with ample opportunities for career development.

Join our team to be part of a company that is actively shaping the future and that values your contributions prioritizes your safety and supports your purpose whatever it may be.

Position Summary:

The Contract Assistant provides administrative and operational support to the Contract Administrator and project teams throughout the lifecycle of construction-related contracts and compliance activities. This role assists with the preparation organization tracking data entry and maintenance of purchase orders subcontracts change orders insurance documentation bonding requirements lease agreements and related project records.

The ideal candidate is highly organized detail-oriented and capable of managing multiple priorities in a fast-paced construction environment. This position requires strong communication skills accuracy in data entry and document management and a proactive approach to supporting contract administration and compliance functions.

Essential Duties and Responsibilities:

Assist with preparation issuance tracking and data entry of purchase orders subcontracts and related change orders.

Maintain accurate contract procurement and compliance records within ERP systems and internal tracking logs.

Coordinate with Project Managers Procurement Accounting Subcontractors Vendors and Brokers regarding contract and document status.

Support subcontract administration onboarding execution tracking and collection of required compliance documentation.

Track and maintain Certificates of Insurance (COIs) endorsements renewals and insurance compliance requirements.

Assist with preparation tracking and filing of preliminary notices bonding documents and related compliance records.

Maintain organized electronic and physical filing systems for contracts lease agreements project documents and supporting records.

Monitor document status throughout review and execution processes and follow up on outstanding items as needed.

Prepare reports status updates and tracking logs related to purchase orders subcontracts insurance bonding and contract administration activities.

Provide general administrative and document control support to the Contract Administration department while ensuring accuracy organization and timely follow-through.

Qualifications and Expectations:

Associates degree or relevant administrative experience preferred.

13 years of administrative experience in construction engineering procurement legal contract administration or document control environments preferred.

Knowledge of Renewable EPC industry practices and organizational skills is preferred.

Familiarity with construction documentation subcontract administration insurance tracking compliance processes or document control procedures is preferred.

Experience using ERP systems is preferred.

Proficiency in the redlining process in Microsoft Word Excel and PDF formats.

Effective teamwork communication and interpersonal skills.

Strong data entry organizational and document management skills with exceptional attention to detail and accuracy.

Ability to work collaboratively with internal teams subcontractors vendors brokers and external partners.

Exceptional attention to detail and talent for accuracy and precision.

Willingness to learn construction contract administration processes compliance requirements and document tracking systems.

Salary Range: $60000 - $85000

This job description is not intended to be a complete list of all responsibilities duties or skills required for the job and is subject to review and change at any time with or without notice in accordance with the needs of the Company.