Contract Administrator

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Position Summary:

Florida Atlantic University is seeking a Contract Administrator in Boca Raton FL.

The Contract Administrator plays a critical role in supporting the Office of Sponsored Programs (OSP). Responsible for drafting reviewing negotiating and administering a wide range of sponsored research agreements. Ensures compliance with federal state sponsor and institutional requirements while fostering effective communication and strong working relationships with faculty staff sponsors and collaborators.

Summary of Responsibilities:

• Review draft redline and negotiate externally funded research agreements amendments and non-financial agreements such as NDAs and MOUs from federal state foundation and local government agencies.

• Works with FAU General Counsel and coordinates with other internal offices such as Export Control IT Research Integrity Technology Development to address intellectual property indemnification publication rights data use confidentiality and regulatory compliance (Institutional Review Board (IRB) Institutional Animal Care and Use Committee (IACUC) Institutional Biosafety Committee (IBC) etc.).

• Obtain required legal approvals for contractual documents and facilitate their execution in accordance with delegated signature authority.

• Serve as backup for the issuance of outgoing subaward and the complete subaward process.

• Serve as a resource to OSP staff and stakeholders on complex contracting issues and interpretation of contractual terms.

• Contribute to the continuous improvement of internal contract and subaward processes in alignment with university policies and compliance standards.

• Maintain accurate records logs documentation and electronic files related to contracts and outgoing subawards.

• Stay current on evolving federal and state regulations sponsor requirements and institutional policies.

• Attend relevant regional meetings trainings and professional development activities as appropriate.

• Performs other job-related duties as assigned.

FAU Benefits and Perks

If Benefits & Perks are important to you then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students staff and faculty FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family) Dental Vision Life Insurance Flexible Spending plans Employee Assistance Program (EAP) and much more.

• State retirement options including tax-deferred annuities and Roth 403(b) plans.

• State employees Public Service Loan Forgiveness (PSLF) program.

• Sick Leave Pool Program.

• Paid time off (eligible employees) including vacation and sick leave 1 personal day 9 paid holidays and paid winter break (at Presidents discretion).

• Paid Community Engagement Volunteer Service Day

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty the EESP program may be extended to spouses and dependent children (eligibility rules apply).

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Minimum Qualifications:

Masters degree from an accredited institution in an appropriate area of specialization; or a bachelors degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.

Strong organizational and communication skills with the ability to manage multiple projects simultaneously required.

Strong written and verbal communication skills required.

Strong analytical and problem-solving skills required.

Ability to work collaboratively with faculty staff and external partners required.

Ability to manage multiple priorities and meet deadlines required.

Knowledge of federal state and sponsor regulations including Uniform Guidance required.

Demonstrates experience in contract management contract drafting negotiation and compliance required.

Preferred experience in contract negotiation research administration or grants management.

Salary:

$65000 - $72000 annually.

College or Department:

Division of Research: Sponsored Programs Contract Administration

Location:

Boca Raton

Work Days and Hours:

Monday - Friday 8 a.m. - 5 p.m.

Application Deadline:

Special Instructions to Applicant:

This is a research or research-related support position. As required by Florida Statutes Section 1010.35 a Foreign Influence Screening may be required.

APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official sealed transcripts and original NACES evaluation if applicable sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II) motor vehicle check credit check reference checks alcohol and drug screening check.

REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at or send an email at To contact Human Resources please call . For communication assistance call 7-1-1.