Construction Services Studio Coordinator

Position Summary

As a Studio Coordinator within the Construction Services Studio you will play a critical role in supporting project delivery construction administration safety program initiatives and studio operations. This position serves as a central coordination resource for Construction Administrators Project Managers and design-build teams ensuring projects are organized compliant and efficiently executed throughout the construction phase.

The Studio Coordinator combines strong organizational skills technicalproficiency and proactive problem-solving to support project teamsmaintaincritical project documentation coordinate communication amongpartners and uphold company quality standards. Success in this role requires exceptional attention to detail adaptability professionalism and a commitment to delivering outstanding service to both internal and external clients.

Accommodation Requests

We are committed to providing access equal opportunity and reasonable accommodation for individuals with disabilities in employment. If reasonable accommodation is needed to participate in the job application or interview process contact our HR Director (April Hawkins) at or

Essential Duties and Responsibilities

Thefollowinginexhaustive list ofdutiesrepresentsa sampleofworkroutinelyperformedbythis role:

Project Support

• Coordinate construction administration documentation and project correspondence.

• Assistproject teams withmaintainingproject schedules action item logs and document control procedures.

• Manage client contact information andmaintainprojectfiles.

• Support the business development team inmaintainingproject records gathering information and developing proposals if needed.

• Support project startup activities including project setup team coordination resource organization and development of processes that promote collaboration andtimelyproject delivery.

• Prepare contracts using American InstituteofArchitect (AIA)software and consultant agreements.

• Track organize and file certificates ofinsurance contracts and modifications.

• Finalize project specification/project manuals usingSpecsIntactSpecLinkand Masterspecsoftware.

• Track and processsubmittals shop drawingsand Requests for Information(RFIs).

• Assistwith coordination of site visits field reports and construction meeting documentation.

• Support project closeout activities including collection and organization of warranties as-built documents operation and maintenance manuals and final project records.
• Support implementation and administration of construction safety program requirements.

Quality

• Work in partnership with theDirector of Construction Services Construction Administrators Project Managers and other team members to ensure that all project information isaccurateand meets the quality requirements for assigned areas of responsibility before being communicated outside the office.

• Use software programs to prepare spreadsheets create documentsmaintaindatabases and execute other applications.

• Create compose and review administrative correspondence and technical documents with thoroughauditandapplicationofformattinggrammarspellingandpunctuationtoensurecompany standards are being met.

• Promote accountability by helping project teams track commitments deadlines deliverables and project requirements.

Commitment to Client Service

• Fostercommitmentto external and internal clientservice.

• Handle telephone email and personal contact with internal employees and externalclients.

• Maintain professional communication with clients consultants contractors and internal team members tofacilitateeffective project execution.

• Serve as the meeting coordinator for client team and officemeetings including documentation and issuance of minutes.

Qualifications and Experience

Education Degree

• Required: High School Diploma
• Preferred: Associates or Bachelors degree.

Required Experience Certification or Licensure

• Minimum of two yearsofrelevant officeexperience.

• Demonstrated ability to communicate effectively manage multiple priorities andmaintainstrong organizational systems.

• Demonstrated ability to work independently exercise sound judgment and navigate evolving priorities and ambiguous situations.

• Youinitiateand enjoy independent problem solving and working in the gray areas.
• Must have or be able to obtain and maintain a Real ID or Passport in order to undergo commercial airfare travel
• Must have or be able to obtain and maintain a valid drivers license

Preferred Experience Certification or Licensure

• USACE Construction Quality Management for Contractors (CQM-C) and Construction Specifications Institute Construction Documents Technologist (CSI-CDT) certifications are valued. Training and certification support may be provided.

• Previousexperience in an architecture engineering construction or related professional service firm.

Required Technical Professional Skills

• Microsoft Office 365 (Word Excel Outlook Teams)

• Bluebeam Revu and Bluebeam Studio

• Document management and file organization systems

• Procoreor similarconstruction management software
• Exceptional attention to detail

• Organizational andtime managementskills

• Professional communication

• Customerservice orientation

• Collaboration and teamwork

• Initiative and follow-through

• Adaptability and resilience

• Process improvement mindset

• Confidentiality and professionalism

Preferred Technical Skills

• DeltekCost Point

• Microsoft Project

• SharePoint

• Adobe InDesign

• SpecsIntact

• SpecLink

• MasterSpec

Working Environment

This position operates in a professional office setting. The role routinely uses standard office equipment such as computers phones printers and photocopiers. The work environment is generally quiet and free from exposure to loud noise hazardous materials or heavy machinery. Employees are typically seated for extended periods and may occasionally move about the office to attend meetings or access equipment and supplies.

Physical Demands

Sitting/Standing: This role is generally sedentary performing sitting work utilizing technological office equipment including a laptop mouse keyboard computer monitors telephones scanners and copiers.

Walking: This role requires the ability to move about inside the office to access the required technological equipment.

Stooping/Kneeling/Crouching/Crawling: This role may require stooping to reload printer trays with print paper moving equipment and managing cords.

Using Hands/Fingers: This role constantly operates technological office equipment such as laptops mice keyboards computer monitors telephones scanners and copiers.

Talking/Hearing: This role requires constant communication with others in the organization to exchange information review information and make decisions about information.

Seeing: This role requires seeing viewing and distinguishing all aspects of internal and external communications.

Carrying/Lifting: This role requires lifting up to 20lbs to transport technological office equipment to and from various workspaces.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.

Bodwé Group Companies engage in federal contracting. Therefore we would be thrilled to accept applications or referrals to hire veterans.

Native American Hiring Preference

Our parent company Mno-Bmadsen prefers to hire Pokagon citizens who are qualified and suitable for available positions. For purposes of this section qualified means that the applicant meets the technical and experiential needs for employment; and suitable means that the candidate appears to be the best fit considering present circumstances and conditions. Targeted preference is in the following order:

• First to qualified Pokagon Band citizens; and
• Second to qualified spouses and qualified custodial parents; and
• Third to other qualified Native Americans; and
• Fourth to all other qualified applicants

Any determinations as to the applicability of the Pokagon hiring preference are at the discretion of each Company President.

Home Office Connectivity Requirements for Hybrid & Remote Positions

To ensure reliable collaboration client service and secure access to company systems the Company requires minimum connectivity standards to be eligible or remain eligible to work in a hybrid or remote capacity. Employees working remotely must maintain broadband internet service capable of consistently supporting video conferencing VPN connectivity and cloud-based applications. Hybrid or remote work eligibility may be reassessed if connectivity standards are not met. This includes:

• Wired broadband service (cable fiber or DSL) with at least minimum 100 Mbps download / 20 Mbps upload
• Some positions may require minimum 200-300 Mbps download / 25-35 Mbps upload speed

Cellular hotspot or fixed wireless cellular services (e.g. T-Mobile Home Internet) may not be used as a primary connection. The Company will comply with all local state and federal requirements as it relates to the reimbursement of home internet expenses. Eligibility for reimbursement of home internet expenses is defined in a separate policy.

Required Experience:

IC