Assessment Specialist

Under the general direction of the Director of Assessment Accountability & School Improvement the Assessment Specialist assists with the student testing and evaluation program and related activities; coordinates data needs for the Assessment Accountability & School Improvement department; and implements services within established guidelines and standards. The incumbents in this classification provide the school community with assessment accountability services which directly support student learning and achievement.

The following alphabetical list of functions duties and tasks is typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform other closely related or department-specific functions duties and tasks from those set forth below to address business needs and changing business practices.

• Assists with the organization support and facilitation of State/District assessment programs including planning coordinating and supporting assessment activities to deliver assessment services in compliance with established guidelines.
• Assists in the preparation of local and state data files and reports related to State/District assessment programs.
• Assists with maintaining and monitoring budgets for assessment and accountability programs.
• Assists with developing schedules and monitoring short-term test administrators for fall and spring assessment activities.
• Attends department in-service meetings workshops and/or seminars as assigned in order to convey and/or gather information required to perform job functions.
• Communicates with administrators school staff vendors and others regarding clarification of assessment procedures test items and test scores.
• Coordinates and assists with training of test administrators and school site coordinators in support of State/District assessments.
• Distributes secured testing materials to all school sites; provides technical assistance to school and the District in the areas of standards and assessments.
• Maintains a variety of confidential and non-confidential manual and electronic files and records (e.g. assessments student data imports and teacher/administrator accounts in various contracted academic data websites) for providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Monitors and maintains test security procedures (e.g. log-ins user names passwords and password resets) for State and District Assessment Programs for the purpose of ensuring assessment services are following established guidelines.
• Orders supplies (e.g. testing materials testing manuals department provisions) to ensure adequate supplies and availability and to provide timely delivery of high-quality services to school sites.
• Oversees the recruitment and selection of short-term test administrators for fall and spring assessment activities; assists with interviews; contacts references; assists Test Administrators through the hiring process andthe processing of timesheets.
• Performs secretarial duties (e.g. scheduling copying) in support of department functions.
• Prepares a variety of materials (e.g. testing materialstraining materials etc.) in support of District and site initiatives which includes the production distribution collection and processing of materials.
• Responds to inquiries to provide information assistance and/or direction regarding the State/District assessment programs.
• Performs other related duties as assigned for ensuring the efficient and effective functioning of the work unit and the District including various mandatory District trainings.

• Modern office practices procedures and equipment
• Basic math including calculations using fractions percentages and/or ratios
• Use of job-related software applications including virtual meeting platforms
• Business telephone techniques and etiquette
• Pertinent codes policies regulations and/or laws
• Correct English usage including grammar spelling and punctuation; and vocabulary
• Expertise in Microsoft Office Google Suite tools and other applicable software applications including virtual meeting platforms
• District policies and procedures associated with educational processes
• District organization and locations

• Keyboard accurately at an acceptable rate of speed
• Plan and manage complex and responsible projects
• Maintain confidentiality of Student Services files and records
• Understand complex multi-step written and oral instructions
• Operate standard office equipment including utilizing pertinent software applications
• Solve problems to identify issues and create action plans
• Display exemplary planning prioritization and time management skills
• Communicate with diverse groups maintaining confidentiality meeting deadlines and schedules; working with frequent interruptions setting priorities; establishing and maintaining effective working relationships
• Communicate with staff parents and public using patience and courtesy and in a manner that reflects positively on the organizational unit
• Read write and communicate clearly in English
• Understand and follow written and oral instructions
• Exercise tact and diplomacy in dealing with sensitive complex and confidential issues and situations
• May require Spanish bilingual skills

EDUCATION REQUIRED:
High School diploma or equivalent.

EXPERIENCE REQUIRED:

Four (4) years of experience in clerical which includes supporting educational software. Experience working at a school site and testing programs preferred.

LICENSE(S) REQUIRED:

• Valid current California Drivers License or ability to provide transportation to meetings events and trainings associated with essential functions duties and tasks.

• Pass the Districts applicable proficiency exam for the job class with a satisfactory score
• After offer of employment obtain:
  1. Criminal Justice and FBI Fingerprint Clearance
  2. Negative TB test result plus periodic post-employment retest as required (currently every four years)
  3. Pre-employment physical exam A through Districts provider

*PC RULES 5.2.1.2 -5.2.1.2 - In-house employees will have first consideration for the position. If sufficient candidates are not available to complete the three ranks the Personnel Commission will move to include outside candidates.

The examination process will include screening to ensure applications are complete and meet all minimum qualifications. No additional information will be accepted from applicants once the application has been submitted.Only the most qualified applicants who pass the minimum qualifications review will be invited to the examination process.