Advancement Assistant, Development

Job Summary/Basic Function:

This position will provide daily administrative and operational support. This position requires excellent interpersonal skills and the ability to communicate effectively with individuals in all positions both internal and external to the university. It requires a detailed knowledge of the organizations operations organizational procedures and personnel. This position will support the Development team.

Department Overview:

A nonprofit Idaho organization the Boise State University Foundation was established in 1964 for the benefit of Boise State University. We work to build relationships and support for the university by developing and nurturing donor-centered relationships and stewarding gifts made in support of Boise State. The Foundation works closely with university leadership the Boise State University Alumni Association and the Bronco Athletic Association.

Level Scope:

Fully competent and productive professional contributor who applies acquired job skills policies and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity. Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry level professionals and/or support employees.

Essential Functions:

60% of the time the Advancement Assistant Development:

• Coordinate and maintain a calendar for meetings travel arrangements and registrations.
• Requires application of public relations skills in dealing with a variety of internal and external constituents.
• Coordinates meetings for staff. This includes travel catering registration meeting rooms audiovisual equipment etc. Determine relevant supporting materials needed for meetings and provide as required.
• Determines groups and individuals that require access to the divisions executive staff and/or senior conjunction with staff prioritizes requests for time and reorganizes or reschedules commitments in response to priority requests or needs while leveraging executives time for maximum efficiency and effectiveness.
• Demonstrates excellent organizational skills and attention to detail for planning and implementing events. Determine and arrange set-up event location decorations menus A/V needs invitations advertising etc. to ensure an appropriate environment for high profile events programs and guests.
• Arranges travel accommodations airline reservations itineraries etc. for trips.
• Answers questions and/or refers callers to other individuals or departments based on knowledge of university policies and procedures.
• Letters and correspondence creation for division leadership and programs. Types drafts reviews for grammatical and punctuation correctness and finalizes documents such as memos letters confidential information presentations and technical reports as requested.

35% of the time the Advancement Assistant Development:

• Organize and prepare materials for board committee and program meetings; attend and participate in stakeholder meetings when required.
• Assist with inbound campus inquiries for sponsorship and foundation proposals and agreements.
• Assist in the creation and coordination of content for communication such as content for partnership announcements event recognition newsletters emails and social media. Assist with coordination of proofing internal and external communication and marketing collateral. Help facilitate timely communication with key departments across campus.
• Maintain records minutes and documentation for board committee and program meetings.
• Provide administrative support as needed which may include purchasing p-card management and budget monitoring.
• Maintain and monitor project plans schedules and timelines budgets and expenditures and meet project deadlines.
• Runs queries and updates information using Raisers Edge and other databases as well as other data analysis tools.

5% of the time the Advancement Assistant Development:

• Perform other duties as assigned.

Knowledge Skills Abilities:

• Demonstrate Boise State University Advancements Foundations core values: Purpose Driven Responsible Relentless Excellence and Collaborative.
• Experience with event scheduling methods facility use agreements and event planning processes.
• Ability to generate cultivate and maintain relationships with high level communication skills with all constituents involved in a university community including coworkers students executives donors alumni corporate and foundation representatives and critical external community representatives.
• Experience working with high level executives so as to understand the level of responsibility required to support a university executive.
• Ability to work independently apply good judgment; and use discretion problem solving and conflict resolution skills.
• Must possess extraordinary organizational skills in order to prioritize and understand timelines and project deadlines.
• Strong working understanding of PowerPoint Excel Word and additional presentation applications.
• Proven experience in confidentiality matters which impacts oneself and others.
• Exceptional verbal written and presentation skills.
• Knowledge of file management and other administrative procedures.

MinimumQualifications:

Bachelors Degree or equivalent relevant professional experience.

Salary and Benefits:

Salary range is $49732.80 to $56000 annually and is commensurate with State University provides a best-in-classbenefits package including (but not limited to):

• 12paid holidaysAND the University is closed between Christmas and New Years (requires use of 3 vacation days)
• Between 12-24annual paid vacation daysfor full-time Professional and Classified staff depending on position type and years of service
• 10.76% University contribution to yourORP retirement fund(Professional and Faculty employees)
• 11.96% University contribution to yourPERSI retirement fund(Classified employees)
• Excellent medical dental and otherhealth-related insurancecoverages
• Tuition fee waiverbenefits for employees spouses and their dependents
• See ourfull benefits pagefor more information!

Required Application Materials:

Please submit cover letter resume and references.

About Us:

Nestled along the Boise River and steps from the state capitol Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. Were a trailblazing institution nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.

Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. Were building a thriving community of faculty and staff whose unique skills experiences and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

Learn more about Boise State and living in Idahos Treasure Valley at Experience:

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