Administrative & Data Support Coordinator

Position Specific Responsibilities/Accountabilities

Data Management & Reporting

• Perform accurate and timely data entry across multiple systems and spreadsheets.
• Create update and maintain Excel worksheets pivot tables formulas charts and data trackers.
• Prepare routine and ad-hoc reports summarizing registration status progress and metrics.
• Ensure data integrity through regular audits and quality checks.

Administrative Support

• Manage master calendars schedule meetings and coordinate appointments.
• Support communication workflows including monitoring departmental email inboxes and responding or routing messages appropriately.
• Assist with preparation of documents presentations and forms using Microsoft Word and Excel.
• Maintain organized digital files and ensure documents are updated formatted and accessible.

Stakeholder Support

• Provide friendly professional support to students faculty staff and external providers.
• Collaborate with IPP team members to support projects deadlines and departmental initiatives.
• Assist with event coordination workshops or trainings as needed.

Operational & Task Management

• Prioritize multiple tasks and deadlines in a fast-paced academic environment.
• Track project milestones and follow up on outstanding items to ensure timely completion.
• Contribute to process improvements to enhance efficiency and workflow.

Loyola Marymount University Expectations

Exhibit behavior that supports the mission vision and values of the university. Communicate and employ interpersonal actions that model high standards of professional responsible accountable and ethical conduct. Demonstrate a commitment to outstanding customer service.

Requisite Qualifications

• Typically a high school diploma. Incumbent will be expected to continue upgrading knowledge skills and abilities needed to keep abreast of regulation/policy changes.
• Two years of related job experience. Experience working in a higher-education environment is preferred.
• Proficiency in Microsoft Excel (including formulas pivot tables charts) and Microsoft Word.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Ability to manage an email inbox professionally including filtering labeling and timely follow-up.
• Demonstrated ability to work effectively with diverse populations including students faculty staff and external providers.
• Positive supportive and service-oriented attitude.
• Familiarity with calendar management tools (Outlook Google Calendar etc.).
• Basic understanding of data visualization or reporting tools.

Work Environment

• Requires extended periods of computer use and multitasking across digital platforms.
• May require occasional support for meetings events and pre-departure orientations outside regular hours and on weekends.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.

#HERC# #HEJ#

Salary range

Please note that this position may not be eligible for visa sponsorship now or in the future.