Administrative Associate IV

Agency

Department

Job Summary

The Administrative Associate IV works under general supervision and provides advanced administrative support work.

Essential Duties and Responsibilities

• Provides advanced administrative support and may serve as a personal assistant. May maintain office schedules and appointments.

• Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures services or programs.

• Assists in the development of office procedures including complex or specialized functions. Explains applies interprets and communicates policies and procedures. May monitor compliance with policies and procedures.

• Maintains a variety of fiscal administrative and academic records. Verifies processes and reviews forms reports tables and other documents. Performs special analyses and project summaries.

• Assists in the planning of special events. Makes arrangements for meetings appointments conferences and travel. May set up meetings seminars and other special events to include facilities equipment and food.

• Coordinates the maintenance of files records office supplies or equipment. Maintains office reference materials including online office materials. May deliver pick up or receive cash payments documents supplies or materials.

• May assists management in the supervision of student workers and support staff including processing complex confidential matters.

This document represents the major duties responsibilities and authorities of this job and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Additional Responsibilities

• Maintaining a daily record of advising appointments.

• Maintaining a list of contact information from the colleges and academic success coaches.

• Managing Outlook Bookings.

• Managing traffic flow.

• Maintain records and running reports.

Minimum Requirements

• Education High school diploma or GED.

• Experience Four years of related experience.

• Bilingual English-Spanish

Knowledge and Abilities

Knowledge of:

• Word processing spreadsheet and database applications.

Ability to:

• Multitask and work cooperatively with others.

• Strong verbal and written communication skills.

• Strong interpersonal and organizational skills.

• Work with sensitive information and maintain confidentiality.

Licensing / Professional Certification None.

Physical Requirements General office environment.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervision of Others

This position generally does not supervises employees.

Other Requirements

• Evening and weekend work may be required.

• Position requires on campus face-to-face interactions.

• Position requires maintaining a regular schedule of attendance on campus and in the workplace.

Salary: $14.43/hourly

INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information upload documents and Submit the application. You will not be able to make changes or add additional documents once you Submit the application materials. The software does not allow you to Save your application and return to complete the process at a later time. The page My Experience has an area provided under Resume/CV to drop or upload files. Be sure to include:

• Resume

• Cover Letter

• 3 -5 professional references and their full contact information

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.