Administrative Assistant

Administrative Assistant

Seattle WA

Our client a respected multi-generational family-owned investment company is looking for an experienced Administrative Assistant to provide dependable support to its leadership team and daily operations.

This role is ideal for a proactive highly organized detail-oriented professional who can manage multiple priorities handle confidential information and provide polished administrative support.

Administrative Assistant Responsibilities

• Manage calendars meetings travel arrangements and expense reports for management.
• Prepare agendas presentations meeting materials minutes and follow-up items.
• Coordinate communications mailings and document distribution.
• Maintain accurate contact account and ownership records in database systems.
• Respond to inquiries and provide professional support to internal and external contacts.
• Assist with reports data entry document management and recordkeeping.
• Coordinate logistics for company events meetings and special projects.
• Work with internal teams vendors and external partners to complete projects.
• Support process improvements and the use of technology and AI-enabled tools.
• Maintain strict confidentiality and perform other administrative duties as assigned.

Administrative Assistant Qualifications

• Associate degree or at least 7 years of administrative operations support or related experience.
• Strong organizational skills attention to detail and ability to manage multiple priorities.
• Excellent written and verbal communication skills and ability present professionally to an executive team.
• Proficiency with Microsoft Office including Word Excel Outlook and PowerPoint.
• Experience with calendar management meeting coordination and database systems.
• Familiarity with DocuSign and virtual meeting platforms.
• Experience in investment financial services family office or professional services is preferred.
• Ability to travel for occasional company events and work a limited number of evenings or weekends as needed.
  

Company Benefits

• Medical Dental and Vison Insurance.
• Life AD&D and LTD Insurance.
• 401K and profit-sharing matching.
• Paid Family Leave Vacation sick and holidays.
• Educational Assistance Program
• Company paid garage parking or an Orca card option.
  

Compensation: $33-40/hour

Required Experience:

Junior IC