Administrative Assistant

Discover an exciting future at the Airport!

Administrative Assistant (SEA) SeaTac WA

Pay Range - $28.00 - $34.00

About us:

The Inland Group of Companies (IDS and Quantem Aviation Services) is a trusted aviation partner operating at over 50 airports across Canada and the United States. We deliver aircraft de-icing fueling environmental management ground handling and other specialized aviation support services.

Safety is our highest priority. Every employee has the authority and responsibility to stop work when unsafe conditions exist.

To Learn more please visit join-our-team

What is in it for you:

Insurance - health dental and life

401(k) retirement plan with company match

Employee Assistance Program

Employee discounts

Competitive wages

Flexible schedule

Career advancement and mentorship opportunities

On the job training

$300 referral bonuses - unlimited

myFlexPay

***Benefits may vary by position and location.

Position Overview:

The Administrative Assistant will provide a range of administrative support to the Inland Group of Companies

managers and supervisors with a high degree of professionalism organization time management and

confidentiality.

Essential Duties and Responsibilities (Including but not limited to):

Answer phone calls take messages and field/respond to all routine and non-routine questions;

Coordinate office and other supplies;

Coordinate the new-hire process to include scheduling and/or conducting employee interviews

organizing badging process processing new-hire packets verifying I-9 documents using E-verify

reviewing pre-employment drug screen results requesting MVRs and entering new-hire information into

payroll system;

Ensure all employee information is kept up-to-date. Assist in the completion of employee forms

including PAFs address change forms W4s etc. and forward to proper department for processing;

Ensure that all proper signatures are obtained;

Establish new-hire employee folders incorporate new hire paperwork within files and ensure original

files are sent to corporate human resources department;

Foster an environment where operations maintenance and corporate staff work together for the

success of the department and the organization;

Organize uniform program for the station by providing employees with uniform order forms and

forwarding orders to Corporate or when applicable ordering on-line;

Promote consistent reinforcement and adherence to company mission values and purpose to instill

the core beliefs of our organization;

Responsible for billing entry as well as handling billing questions from Corporate;

Responsible for managing the employee timecard system to ensure all timecards are processed timely

and accurately for each payroll cycle;

Responsible for entering purchase orders;

Create new vendor forms and coordinate credit applications between supplier and Corporate office;

Counter-check/coding invoices for Managers approval;

Serve as a site portal admin for online trainings (Inland Hub);

Performs various basic accounting duties related to business;

Performs other duties assigned by management.

Required Skills and Experience:

Workday experience required

Must be at least 18 years old;

Excellent verbal and written communication skills with the ability to communicate with all departments

within the company including operations maintenance human resources payroll accounting etc.;

Ability to maintain accuracy and meet deadlines; must be detail-oriented and organized with the ability to

prioritize; and attend/participate in meetings presenting a team player approach;

Strong customer service orientation to include increasing customer satisfaction meeting customer

expectations solving customer problems soliciting opinions and ideas from customers and responding

effectively to the internal customer;

Proficient in Microsoft Office Suite (Word Excel PowerPoint) particularly with MS Excel and MS Word;

Experience with computer systems and applications such as Windows databases the internet email and

in-house ERP softwares;

Must maintain high level of interpersonal skills to handle sensitive and confidential situations;

Position continually requires demonstrated discretion tact and diplomacy;

Work requires continual attention-to-detail in composing typing and proofing materials establishing

priorities and meeting deadlines;

Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing

tasks and demands.

Certifications/Licenses:

High school diploma or equivalent;

Advanced degree a plus;

Successful completion of the required airport badging process.

Supervisory Responsibilities:

This position has no supervisory responsibilities.

Work Environment:

Indoor office environment with the potential of remaining seated for extended periods of time;

Continuous use of a computer keyboard and mouse.

Physical Demands:

Position may require the ability to carry push pull and lift up to 25 pounds;

Must operate office equipment as needed.

The Inland Group of Companies offers a variety of opportunities to work in the field of aviation. Whether its deicing aircraft protecting the environment or keeping passengers and cargo moving your future can take off with the Inland Group.