Administrative Assistant

The Administrative Assistant Legal provides highquality administrative support to theOffice of Corporate Secretary andLegalOperations.This role plays a critical part insupporting corporate governance functions including shareholder relationsBoardand committee meetings quarterly and annual reporting and shareholder meetings.The Administrative Assistantalso supports the general operations of the DePuy Synthes Legal Organization including department meetings communications material contingency reportingand the Legal Organization intranet site.

The position offers exposure to a dynamic legal environment within a global medical technology organization and the opportunity to support work that directlyimpactsthe reputationandsuccess of the company.

Key Responsibilities

• Provide daytoday administrative support toOffice of Corporate SecretaryBoardand committeemembers including calendar managementtravel arrangementsonsite and offsitemeeting coordination andlogisticsfor shareholder meetings.

• Format proofread and distribute legal documents correspondence presentations and reports while ensuring accuracy and confidentiality.

• Coordinate internal and external meetings including scheduling agenda preparationlogistics and materials distribution.

• Maintain and organize legal files recordsin accordance withdocument retention and confidentiality requirements.

• Track deadlines approvals and deliverables forcorporatelegal matters and escalate issues as needed to ensuretimelycompletion.

• Assistwith expense reporting purchase requisitions and other administrative processes following established procedures.

• Serve as a point of contact for internal stakeholders and external partners on administrative and logistical matters related to the Legal function.

• Support continuous improvement initiatives byidentifyingopportunities to enhance administrative processes and efficiency within the Legal team.

Qualifications

Education:

• High school diploma or equivalent required.

• Associates or Bachelorsdegree preferred.

Experience and Skills:

Required:

• Typically requires 46 years of relevant administrative or office support experience aligned to a Senior Assistant level role.

• Demonstrated experience supporting multiple leaders or professionals in a fastpaced environment.

• Strong organizational skills with the ability to manage competing priorities and deadlines.

• High attention to detail and accuracy with the ability to handle confidential information with discretion.

• Experienceorganizing large offsite meetings and events.

• Proficiencyin standard office software (e.g.Microsoft Outlook Word Excel PowerPoint).

Preferred:

• Prior experience supporting a Legal Compliance or Regulatory team.

• Familiarity with legal terminology document management systems or contract workflows.

• Experience working in a regulated or highly matrixed corporate environment.

• Strong written and verbal communication skills.

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