Administrative Assistant (PACE Clinic )

Administrative Assistant (PACE Clinic Scheduler)
Location - Garden Grove CA
Job Type - Temporary Full-Time
Pay Range - ($23.92 $33.48/hour) $49754 $69655 annually
Shift timing - Monday Friday 8:00 AM 4:30 PM

We are seeking a detail-oriented and compassionate Administrative Assistant (PACE Clinic Scheduler) to support our PACE Clinic operations. This role is ideal for someone who thrives in a fast-paced healthcare environment and enjoys coordinating schedules supporting participants and families and providing excellent customer service.

The Administrative Assistant will help ensure smooth clinic operations by coordinating specialty appointments arranging transportation maintaining records and collaborating with interdisciplinary teams.

• Schedule specialty appointments with providers on behalf of participants
• Coordinate transportation services for participants and caregivers
• Communicate with participants and families regarding specialty services
• Provide reception and administrative support as needed
• Maintain and support quality initiatives related to specialty care services
• Document participant interactions in medical records according to workflows

• Coordinate with clinic staff and interdisciplinary teams
• Maintain confidential participant and personnel information
• Support department projects and operational goals
• Report relevant information to the clinical care team
• Assist with additional administrative duties as assigned

• High school diploma or equivalent
• Minimum 1 year of experience in a clinical or healthcare setting
• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• Proficiency with Microsoft Office (Word Excel Outlook PowerPoint)
• Ability to work independently and in a fast-paced environment
• CPR and First Aid Certification required within 6 months of hire

• Associate degree preferred
• 1 year of healthcare experience
• Bilingual candidates encouraged to apply
  (Arabic Chinese Farsi Korean Russian Spanish or Vietnamese)

• Strong customer service and interpersonal skills
• Ability to maintain confidentiality and professionalism
• Excellent problem-solving and time-management skills
• Ability to manage multiple priorities effectively
• Comfortable working with diverse populations including elderly participants

If you are organized compassionate and passionate about supporting healthcare operations we encourage you to apply.

Yashika Jaint
Healthcare Recruiter