Administrative Assistant III (Receptionist)

Harris County

Job Location:

Houston, TX - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Position Description

The Office of Management and Budgets Mission:

The Office of Management and Budget serves Commissioners Court in carrying out its vision for Harris County government. Our mission is to assist the Court in safeguarding the Countys fiscal health achieving strategic objectives promoting transparent accountable government and serving the residents of Harris County.

The Office of Management and Budget has four primary areas of responsibility:

Budget

Encouraging efficient resource allocation through development of County budgets that are aligned with the priorities of the community and of elected officials.

Finance

Raising funds for capital projects and managing the Countys investments. Acting as a trusted and fiscally responsible steward of taxpayer dollars.

Management

Implementing the strategic priorities of Harris County by coordinating financial resources and department activities. Communicating to the public and to Commissioners Court relevant non partisan and accurate budget financial and performance data.

Performance

Enhancing governments effectiveness through financial and data analysis. Delivering applications dashboards maps and technical support to assist Commissioners Court departments and agencies in achieving their goals.

Risk Management

Ensuring the safety of the Harris County workforce in compliance with all applicable laws and regulations. Coordinating local state and federal financial resources to respond effectively to natural and public health disasters.

Position Summary:

Under general supervision the Receptionist is primarily responsible for occupying the front desk to answer the telephone greet and direct clientele to the correct area needed and perform various administrative duties for the Office of Management and Budget and thr Office of County Administration as necessary.

Duties and Responsibilities:

Greets registers assists and directs visitors to the conference rooms.
Answer the mainline on the floor and transfer them to the correct person.
Maintain a clean work area.
Stock kitchen.
Scan documents.
Order and organize office supplies.
Time stamp all mail items upon arrival.
Reserves and maintains the floors conference rooms calendar
Assists with technology equipment for conference rooms as needed
Provide some administrative support to both OMB and OCA staff including managing calendar schedules and meeting preparations
Other job duties as assigned

Harris County is an Equal Opportunity Employer

you need special services or accommodations please call or email

This position is subject to a criminal history check. Only relevant convictions will be considered and even when considered may not automatically disqualify the candidate.

Requirements

All applicants must register and take the HRT Clerical Skills Test and score a minimum of 90% with a typing speed of 40 wpm and 85% accuracy.
see testing instructions in the General Information section below.

Education:

High School Diploma or equivalentfrom an accredited college or university

Experience:

Minimum of one (1) year of Administrative Support experience

Additional Requirements:

Candidates must complete a clerical skills test and achieve a minimum typing speed of 90% aptitude 40 WPM with at least 85% accuracy

Knowledge Skills & Abilities:

Ability to muli-task.
Ability to provide attention to detail organized and good communication skills
Ability to adapt
Provide excellent customer service skills
Ability to problem solve

NOTE: Qualifying education experience knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation butONLY information stated on the application will be used for consideration. See Resumewill not be accepted for qualifications.

General Information

Click the above link to the HRRM Clerical Skills Test registration page
Click on Apply to submit your request for testing
You will receive a test invitation and instructions via e-mail within 48 hours
You will have no more than 5 calendar days to access and complete testing
Your score will be automatically uploaded to your application
The test may be taken once every 30 days
Most recent test scores are retained for up to 6 months

Position Type and Typical Hours of Work:

This is a full time position required to work in person. Days and hours of work are typically Monday through Friday 8:00 a.m. to 5:00 p.m.

Work Environment and Physical Demands:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers phones photocopiers filing cabinets and scanners.
This is largely a sedentary role. This would require the ability to lift files up to 10 pounds open filing cabinets and bend or stand as necessary.

Reporting Relationship:

Reports To Position: Office of County Administration Director Operations
Supervises Positions: none

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

Required Experience:

Junior IC

Position DescriptionThe Office of Management and Budgets Mission:The Office of Management and Budget serves Commissioners Court in carrying out its vision for Harris County government. Our mission is to assist the Court in safeguarding the Countys fiscal health achieving strategic objectives promoti...