Branch Junior Administrative Assistant

Torch Technologies

Thank you for your interest in employment with Torch Technologies. We are a 100% employee-owned Certified Great Place To Work and named Best Places to Work in Huntsville/Madison County headquartered in Huntsville AL. Our team provides superior research development and engineering services to the Federal Government and Department of War. As one of the nations top 100 defense companies the services we provide directly support the men and women who serve our country. Our corporate mission sums up the pride our employee-owners take in the work we do: Lighting the Pathway of Freedom. And as a Certified Evergreen ESOP we have made the commitment to grow and sustain our company for the next 100 years! Come grow with us!

Torch Technologies has an exciting opportunity for a Branch Junior Administrative Assistant for the Tenants Contract supporting the Air Force Division at the Air Force Research Laboratory Munitions Directorate Computational Engineering Branch (AFRL/RWTC).

As a Branch Junior Administrative Assistant your duties will include the following but are not limited to:

• Provide advisory and assistance support to Air Force Research Laboratory (AFRL/RW) Branch level offices by managing non-personal administrative functions and providing office organization support.

• Be capable of identifying problems and recommending solutions with minimal supervision.

• Have knowledge of AF directives and procedures in support of management and preparation of Government documentation and have proficiency in office organization and management.

• Perform specific routine actions creating managing and maintaining databases to include but not limited to: tracking status of office tasks suspenses training distributing office mail and reviewing correspondence for correction of deficiencies.

• Assist in meeting organization and preparation which includes developing agenda and presentations scheduling and preparation of meeting venue recording and tracking action items and performing venue security duties.

• Provide management and maintenance support for office official bulletins displays and announcements.

• Advise and assist in establishing and maintaining file plans for Government approval.

• Assist in reviewing Temporary Duty (TDY) Orders for compliance with AF directives and processes for AFRL/RW personnel.

• Consolidate and prepare orders for processing and distribute approved orders and tickets to travelers. Draft request for TDY orders and submit for approval.

• Advise and assist Division Branch and AFRL/RW Front Office Group (FOG) staff with monitoring commitments made at meetings then provide support in adjusting appointments and calendars to minimize conflicts in scheduling.

• Advise and assist in coordinating meeting arrangements and /or schedules meetings and/or conferences.

• Assist as necessary to establish location set time contact participants and ensure all required materials and services are available.

• Assist leadership contacting other people to attend meetings in lieu of original participants when necessary.

• Advise and assist in preparing and finalizing a wide variety of recurring and nonrecurring correspondence reports and other documents determining and modifying format content and frequency of requirements from information obtained from staff files and other sources.

• Advise and assist in composing and preparing nontechnical and some technical correspondence such as requests for information concerning the organizations mission and programs; office procedures letters of acknowledgement commendations or notification.

• Coordinate/forward correspondence to appropriate offices and update the correspondence tracking systems and suspense files.

• Prepare documents in accordance with regulations and policies and in appropriate format and ensure documents are finalized in a timely manner meeting prescribed suspense dates or deadlines.

• Assist in reviewing all correspondence thoroughly to ensure correct grammar spelling capitalization and punctuation.

• Must be able to work independently in the execution of these requirements.

Required Qualifications:

• U.S. Citizenship.

• Bachelors Degree in relevant discipline.

• Up to 3 years applicable experience.

• Proficient with Microsoft Office Suite expert attention-to-detail & highly organized.

• Active Secret security clearance required at hire clearance level must be maintained throughout employment.

Preferred Qualifications:

• Prefer prior AF experience and/or experience in laboratory setting working with scientists and engineers.

• Prefer prior administrative experience working with highly technical information.

Schedule:Regular Full Time

Work Location: Onsite at Eglin AFB FL

Travel:No

Relocation Assistance Available: No

Position Contingent Upon Award of Contract: No

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Benefits:

Torch Technologies is proud to offer a stable and professional work environment a competitive salary and an excellent comprehensive benefit package including: ESOP participation 401(k) match medical dental vision life insurance short-term disability long-term disability flexible spending accounts Health Saving Accounts and Health Reimbursement Accounts EAP education assistance paid time off and holidays.

Applying to Torch Technologies:

Only those candidates invited for an interview will be contacted. Employment at Torch Technologies is contingent upon the successful completion of a comprehensive background check.

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age genetic information citizenship ancestry marital status protected veteran status disability status or any other status protected by federal state or local law. Torch Technologies Inc. participates in E-Verify.

If you are a qualified individual with a disability or a disabled veteran you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access Careers Link as a result of your disability. You can request reasonable accommodations by sending an email to Thank you for your interest in Torch Technologies.