Administrative Assistant II Support
Job Location:
Job Location:
Moline, IL - USA
Monthly Salary:
Not Disclosed
Monthly Salary:
Posted on:
6 days ago
Posted on:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Description:
Performs a full range of administrative support duties typically in support of a middle-to upper-level manager. Facilitates work flow through a managers office. Develops reports; may perform a variety of duties commensurate with this level e.g. respond to problems similar to a Customer Service Representative coordinate events/functions process documents input data and orders department purchases; and may receive project work consistent with the skills and skill level found in the jobs other work. Duties: Drafts and types standard letters and memoranda from specific instructions and prepares documents for distribution. Maintains and updates established web sites with the assistance of basic web publishing software applications. May maintain databases systems applications or files to ensure accurate and current information is available for use by others. Schedules meetings coordinates travel arrangements and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments etc.). Gathers and summarizes data from various sources in order to complete reports and special projects. Receives and refers visitors and telephone callers within the department ensuring that callers reach their intended destination. Processes and distributes incoming and outgoing mail interoffice messages faxes and voicemail messages throughout the department. Researches resolves and responds to inquiries/concerns from internal and/or external customers. Escalates complex issues for resolution as appropriate. Gathers or creates and maintains records or data and distributes information as appropriate to department members or internal/external customers. May perform analysis of data and resolve discrepancies following prescribed procedures. May organize/maintain records of Supervisors or others projects and correspondence following up on pending items; may facilitate/organize workflow through the supervisors office ensuring follow-up items are addressed. Creates and maintains sensitive department records; uses data to prepare letters and memoranda for supervisors signature.
Additional Details
- Managers Requested Bill Rate : (No Value)
- Does the position allow for the worker to be virtual/remote : No
- Critical Position : No
- If a Glider Assessment is Required enter the assessment ID : N/A
- Position Title : Administrative Assistant
- Specific Position Requirements : Max bill rate $32per hourPosition: OnsiteWill consider recent graduateKey Provide core legal support on a temporary basis Execute assigned tasks efficiently and accurately Adapt to diverse assignments and changing priorities Support reporting and process documentation Support supplier changesRequired Skills Quick learner with strong adaptability Ability to work independently and as part of a team Excellent organizational and time management skills General Microsoft Office SkillsCore TasksSupplier changes (set-up address etc.)/POTM projectsProducts supportAD/PDL groupsAssignment mailbox handlingPatent Prosecution Meetings/LunchesAttorney memberships/DuesFacilitiesAssist with AP as neededData entry and reportingCorrect Onit missing fields and records
