Administrative Assistant
Job Location:
Job Location:
Broomfield, CO - USA
Hourly Salary:
$ 23 - 27
Hourly Salary:
Posted on:
2 days ago
Posted on:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
ABOUT NORTHWEST PARKWAY:
The Northwest Parkway is a nine-mile-long toll road that is a part of the Colorado highway system connecting E-470 at I-25 with US36 in the north Denver area. It serves the region by providing convenient access to residential and employment centers including the City of Boulder and the Denver International Airport. Constructed and maintained entirely with private funds the road opened in 2003 and was acquired by VINCI Highways in 2024.
Learn more: JOIN US
At Northwest Parkway were not just operating a roadwaywere keeping Colorado moving. As a critical nine-mile toll road connecting major corridors in the Denver metro area our work directly supports access to communities businesses and Denver International Airport.
Backed byVINCI Highways a global leader in transportation infrastructure we combine the strength of an international organization with the hands-on close-knit culture of a local team.
Here your work is visible impactful and essential. You wont just support systemsyoull help power infrastructure that thousands rely on every day. With a smaller team environment youll gain ownership expand your technical expertise and play a key role in keeping operations running safely and efficiently.
JOB PROFILE: Operations and Administrative Assistant
The Operations & Administrative Assistant provides administrative operational and office support for the organization. This role is responsible for maintaining an organized professional and efficient office environment while supporting roadway operations reporting incident and claims administration accounting support activities and general business operations.
The ideal candidate is highly organized detail-oriented customer-service focused and capable of managing multiple priorities in a fast-paced environment. This position serves as a key support resource for office administration Operations & Maintenance (O&M) accounting and management teams.
KEY RESPONSIBILITIES:
Office Administration
Operations & Maintenance Support
Incident Accident & Claims Administration
Accounting Support
General Administrative Support
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Core Competencies
EDUCATION & EXPERIENCE:
PHYSICAL & WORK ENVIRONMENT:
This position operates in a combination of office and field environments. The employee will regularly work in a standard office setting using computers and other business equipment and will also be required to perform duties in active roadway right-of-way (ROW) and construction or maintenance environments.
WHATS IN IT FOR YOU
We believe in supporting our employees both professionally and personallybecause when youre at your best so are we.
Time to Recharge
The Northwest Parkway is a nine-mile-long toll road that is a part of the Colorado highway system connecting E-470 at I-25 with US36 in the north Denver area. It serves the region by providing convenient access to residential and employment centers including the City of Boulder and the Denver International Airport. Constructed and maintained entirely with private funds the road opened in 2003 and was acquired by VINCI Highways in 2024.
Learn more: JOIN US
At Northwest Parkway were not just operating a roadwaywere keeping Colorado moving. As a critical nine-mile toll road connecting major corridors in the Denver metro area our work directly supports access to communities businesses and Denver International Airport.
Backed byVINCI Highways a global leader in transportation infrastructure we combine the strength of an international organization with the hands-on close-knit culture of a local team.
Here your work is visible impactful and essential. You wont just support systemsyoull help power infrastructure that thousands rely on every day. With a smaller team environment youll gain ownership expand your technical expertise and play a key role in keeping operations running safely and efficiently.
JOB PROFILE: Operations and Administrative Assistant
- Location: Broomfield Colorado (Northwest Parkway operations)
- FLSA Status: Non-Exempt
- Reports To: Chief Financial Officer
The Operations & Administrative Assistant provides administrative operational and office support for the organization. This role is responsible for maintaining an organized professional and efficient office environment while supporting roadway operations reporting incident and claims administration accounting support activities and general business operations.
The ideal candidate is highly organized detail-oriented customer-service focused and capable of managing multiple priorities in a fast-paced environment. This position serves as a key support resource for office administration Operations & Maintenance (O&M) accounting and management teams.
KEY RESPONSIBILITIES:
Office Administration
- Maintain a professional organized and welcoming office environment.
- Order stock and replenish office supplies kitchen supplies beverages and snacks.
- Water and maintain office plants and assist with office upkeep.
- Mail handling including post-office errands.
- Assist with maintaining common areas conference rooms and breakrooms.
- Coordinate incoming and outgoing mail deliveries and shipments.
- Answer phones greet visitors and provide administrative support.
- Assist with scheduling meetings and coordinating office events.
Operations & Maintenance Support
- Assist with preparing compiling and distributing operational reports including: police activity energy usage water usage traffic volumes revenue reporting and other roadway operational metrics.
- Maintain departmental records logs files and supporting documentation.
- Support O&M leadership with administrative projects and operational reporting requirements.
- Assist with documentation related to roadway maintenance activities and operational performance measures.
- Assist in managing processing and tracking the endtoend permitting. This includes utility access construction and development permit requests.
- Prepare and notarize affidavit dockets for court filings or any other documents needed to be notarized.
Incident Accident & Claims Administration
- Receive document and maintain records related to roadway accidents incidents property damage and customer claims.
- Log accidents incidents and claims into tracking systems and databases.
- Collect and maintain supporting documentation including police reports photographs correspondence invoices and repair records.
- Prepare invoices and supporting documentation for restitution and damage recovery claims.
- Track claim status collections and reimbursement activities.
- Coordinate and communicate with insurance carriers legal representatives contractors law enforcement agencies and internal stakeholders.
- Assist with claim follow-up and recovery efforts for damages to roadway assets and infrastructure.
- Maintain confidential incident law enforcement and insurance claim records.
Accounting Support
- Provide backup support to the Accounting & Administrative Manager.
- Assist with invoice processing accounts payable administration filing and records retention.
- Perform data entry and maintain financial documentation.
- Support month-end accounting activities as assigned.
- Maintain confidentiality of financial and business information.
General Administrative Support
- Prepare reports spreadsheets presentations and correspondence.
- Maintain electronic and physical filing systems.
- Support cross-functional teams and special projects.
- Perform other duties as assigned.
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Core Competencies
- Strong ownership accountability and initiative
- Ability to work independently and lead in a fast-paced environment
- Excellent organizational problem-solving and decision-making skills
- Strong communication and stakeholder management abilities
EDUCATION & EXPERIENCE:
- High School Diploma or GED required.
- Associate degree in Business Administration Accounting Office Administration or related field preferred.
- Minimum two (2) years of administrative office support operations support customer service or related experience.
- Experience with claims administration insurance coordination reporting or accounting support preferred.
- Strong organizational communication and customer service skills.
- Proficiency in Microsoft Office Suite including Excel Outlook Word and PowerPoint.
- Ability to manage multiple priorities while maintaining attention to detail.
- Ability to maintain confidentiality and exercise sound judgment.
- Notary certification preferred.
PHYSICAL & WORK ENVIRONMENT:
This position operates in a combination of office and field environments. The employee will regularly work in a standard office setting using computers and other business equipment and will also be required to perform duties in active roadway right-of-way (ROW) and construction or maintenance environments.
- Work is performed primarily in a professional office environment.
- The employee routinely uses standard office equipment including computers printers copiers scanners telephones and other office technology.
- The position requires prolonged periods of sitting working on a computer and reviewing documents.
- Frequent interaction with employees vendors auditors customers and external business partners may be required.
- Occasional lifting carrying and filing of documents or office supplies up to 20 pounds may be required.
- The position may require additional hours during month-end close year-end activities audits budget preparation or other critical business periods.
WHATS IN IT FOR YOU
We believe in supporting our employees both professionally and personallybecause when youre at your best so are we.
Time to Recharge
- Starting at 80 Hours PTO annually(prorated aligned with hire date)
- 64 Hours Sick leave annually
- 12 Days Company Paid Holidays
- 1 Day Floating Holiday (additional day off to use at your discretion)
- Medical Dental Vision Life Short/Long Term Disability Coverage
- Medical is paid at 90% by the Company for employees and their families
- Dental Vision STD LTD and Life Insurance are paid 100% by the Company
- We offer Paid Parental Leave at 100% for employees who qualify
- 401(k) with up to 6% company match
- Competitive compensation aligned with market benchmarks
- Hands-on role withreal ownership and visibility
- Opportunities toexpand your technical expertise
- Work that directly impacts infrastructure and communities
- Salary range for this position is $23.00 $27.00 per hour in accordance with Colorado law.
- Benefits eligibility and offerings may vary based on position location and employment status.
Required Experience:
Manager
