Administrative Assistant

ADMINISTRATIVE ASSISTANT

DEFTEC delivers mission-critical solutions through skillfully delivered services and innovative products. We are inspired by our clients critical missions and driven to provide the most effective solutions to execute their missions operational challenges and requirements. Our dedicated experienced and talented employees work closely with our clients to ensure the delivery of exceptional services and products.

POSITION OVERVIEW

The Administrative Assistant provides comprehensive administrative support to the Program Integration Office (PIO) serving as the organizational backbone for day-to-day operations across a dynamic environment. This role is responsible for documenting key decisions and lessons learned from PIO meetings managing the contractor access program and maintaining the wing bed-down calendar including TDY orders and authorizations schedules conferences and telecommunications in accordance with the Defense Travel System and Joint Travel Regulations. The position requires proficiency across a broad suite of Air Force enterprise applications as well as Microsoft Office and collaboration tools. The ideal candidate brings a minimum of five years of U.S. Air Force administrative experience and demonstrates exceptional organizational skills attention to detail and the ability to manage multiple simultaneous priorities with discretion and professionalism. This role also coordinates with the installation protocol office on visit requests and requires outstanding interpersonal and communication skills as well as the ability to anticipate and resolve challenges with flexibility and sound judgment.

JOB RESPONSIBILITIES:

• Document key points decisions & lessons learned from all PIO meetings.
• Manage contractor access program.
• Build wing bed-down calendar manage temporary duties (TDYs) schedules conferences and telecoms.
• Supports PIO offices with all aspects of office administration.
• Requires access to my suite of applications. Examples include but are not limited to: My eval My decs My report My fitness My biz AMS MilPDS BLSDM DTS and Leave Web.
• Coordinates with installation protocol office on any visit requests coming to the PIO.

REQUIRED QUALIFICATIONS:

• Minimum of five (5) years of U.S. Air Force administrative support experience.
• Shall be qualified in Defense Travel System and Joint Travel Regulations and will manage TDY orders and/or authorizations for the PIO employees.
• Proficiency in Microsoft Outlook Word Excel PowerPoint Teams and Zoom in a Windows environment.
• Flexibility to track prioritize and execute multiple simultaneous responsibilities in various parts of the organization.
• Outstanding organizational skills attention to detail and superb interpersonal communication and teamwork skills.
• Ability to exercise confidentiality and discretion.
• Ability to anticipate and troubleshoot problems and exhibit significant flexibility in accommodating the necessary work demands.
• Active Secret security clearance

DEFTEC offers a comprehensive whole-life benefits package that includes medical dental vision holiday paid time off 401K with a match life insurance short/long-term disability and educational reimbursement. The DEFTEC team comprises professionals who make a difference daily in crucial national security missions. Our leadership knows that this happens by employing a diverse team that is well cared for. Our top priority is our employees making DEFTEC an ideal workplace.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Please get in touch with if you require reasonable accommodations.

DEFTEC is a Drug-Free Workplace where post-offer applicants and employees are subject to testing for marijuana cocaine opioids amphetamines PCP and alcohol when criteria are met as outlined in our policies.

AAP/EEO STATEMENT

DEFTEC Corp is an Equal Opportunity and Affirmative Action Employer and prohibits discrimination and harassment of any typebased on actual or perceived race color national origin ancestry sex (including pregnancy childbirth breastfeedingand medical conditions related to pregnancy childbirth or breastfeeding)gender gender identity and gender expression religious creeddisability (mental and physical) including HIV and AIDS medical condition (cancer and genetic characteristics ) genetic information age marital status civil union status sexual orientation military and veteran status denial of family and medical care leave arrest record and/or any other characteristic(s) protected by federal state or local law.

This policy applies to all terms of employment includingrecruiting hiring placement promotion termination layoff recall transfer leaves of absence training compensation benefits employee activities and general treatment during employment.

OTHER DUTIES

Please note that this job description is not designed to cover or contain a comprehensive listing of the activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.

Required Experience:

Junior IC