Administrative Services Coordinator

Key Responsibilities

Utilize office software to manage documents and communications effectively.
Maintain and update databases/reports ensuring the accuracy and security of data
Create and manage excel spreadsheets for reporting tracking and analysis purposes.
Coordinate virtual communications including meetings webinars and team collaboration.
Collaborate with individuals at all ranks and across multiple departments to facilitate smooth workflows.
Assist in planning and organizing departmental or organizational activities and events.
Monitor and prioritize tasks to ensure deadlines are met without compromising quality.
Prepare reports presentations and correspondence as needed.
Handle sensitive and confidential information with discretion.

Communicate with coworkers Area Directors Vice Presidents department managers Ownership suppliers residents and all outside contacts in a courteous and professional manner

Maintain confidentiality of coworkers management Owners past and current residents suppliers and all outside contacts

Assists with coordinating and planning of the monthly department meeting held in Corporate and Regional Offices

Qualifications :

Proficiency in office software (e.g. Microsoft Office).
Strong skills in database management and spreadsheet creation (e.g. Formatting Excel).
Excellent virtual communication skills including familiarity with platforms such Teams.
Exceptional attention to detail and ability to multitask effectively.
Strong verbal and written communication skills.
Proven ability to work collaboratively with diverse teams and individuals across various organizational levels.
Outstanding organizational skills and the ability to prioritize workload.

Preferred Qualifications:

Previous experience in an administrative or coordination role.
Familiarity with project management tools or software.
Ability to adapt to fast-paced environments and handle shifting priorities.

#INDVGPM

Additional Information :

Village Green is an equal opportunity employer committed to cultivating an inclusive and diverse workplace. We welcome and encourage all qualified individuals to apply regardless of personal characteristics or background.

As part of our hiring process all employment offers are contingent upon the successful completion of required background checks. Village Green maintains drug-free workplace locations and pre-employment drug testing is required.

We also participate in EVerify to confirm employment eligibility in accordance with federal law.

Remote Work :

No

Employment Type :

Full-time