Accounts Receivables Coordinator

Our client is an established infrastructure construction organization supporting the natural gas industry. The company delivers comprehensive construction services including pipeline installation maintenance facility modifications and new construction projects. With a commitment to operational excellence and professionalism the organization maintains high standards across both field and corporate functions.

The Accounts Receivable Coordinator provides financial clerical and administrative support to ensure efficient timely and accurate processing and collection of customer accounts and invoices.

• Develop and maintain effective working relationships with internal teams and external customers.
• Process invoices with a strong sense of urgency while ensuring accuracy and compliance with contractual requirements.
• Prepare timely invoice adjustments and maintain accurate supporting documentation within internal files.
• Ensure proper communication and follow-up procedures are maintained for issue tracking within assigned accounts or projects.
• Process and bill invoices based on approved pay sheets while verifying alignment with contract line items to ensure accurate billing.
• Review and monitor outstanding Work in Progress (WIP) reports weekly and coordinate with field supervisors or internal personnel for resolution.
• Manage WIP items with the same urgency and attention given to invoicing activities.
• Participate actively in team meetings and contribute to a collaborative solution-oriented work environment.
• Review pricing updates and contract modifications with leadership as needed to ensure accurate billing practices.
• Ensure proper procedures are followed for work order completions that exceed established invoicing timelines.
• Perform detailed reviews of peer invoices prior to customer submission to ensure quality and accuracy.
• Provide accurate and timely feedback to supervisors or managers regarding billing issues discrepancies or process concerns.
• Communicate effectively within a team environment while maintaining professionalism and accountability.
• Adapt efficiently to changing customer requirements billing processes and contract updates.

Education & Experience:

• High School Diploma or GED required.
• Associates or Bachelors degree in Accounting Finance or a related field preferred.
• Minimum of 13 years of accounting billing or accounts receivable experience preferred.

• Ability to accurately process and enter a high volume of invoices weekly.
• Solid understanding of basic accounting principles and billing practices.
• Strong attention to detail and organizational skills with the ability to prioritize multiple responsibilities.
• Ability to work independently while exercising sound judgment and decision-making skills.
• Self-motivated with a collaborative team-oriented mindset.
• Proficient in Microsoft Office Suite including Word Excel PowerPoint and Outlook.
• Strong written and verbal communication skills.
• Ability to thrive in a fast-paced deadline-driven environment.

Benefits

Competitive compensation

Career advancement opportunities

Comprehensive benefits package including Health Dental Disability and Life Insurance beginning on the first day of employment

Employer-matching 401(k) program

Paid Time Off

Employee Assistance Program (EAP)

Professional and supportive work environment