Accounts Payable Technician

JOB SUMMARY: This position in Accounts Payable is responsible for accurate and timely review and input of invoices into Oracle. The number of invoices processed should be equal or greater than the department standard. This position is also responsible for maintaining accurate records resolving discrepancies with vendors and departments assisting users with AP questions and clarifications regarding AP policies guidelines and procedure. Solid problem-solving skills and the ability to balance tasks and priorities are necessary to meet deadlines and to provide superior and professional customer service in a high volume fast paced environment. The position also requires effective organizational skills time management multi-tasking skills and effective verbal and written communication skills. The AP Technician is responsible appropriate handling of restricted information (Classified Confidential and Proprietary).

JOB RESPONSIBILITIES:

• Invoice processing: Match purchase orders to invoices and enter invoices into Oracle; reconcile processed work by verifying entries; Follow up with vendors and departments in a timely and professional manner; capture discount opportunities; review and resolve purchase order invoice or payment discrepancies. Demonstrate attention to detail accuracy and efficiency when completing tasks; meeting or exceeding departments invoice entry stats requirements.
• Statement report invoice hold report returned check reports: Verify vendor accounts and balance statements; resolve returned checks; work on hold reports and assist in resolving discrepancies. Collaborate with Vendor Desk to update vendor records. Respond to voicemails emails and telephone inquiries promptly and courteously.

MINIMUM REQUIREMENTS:

• High School diploma
• At least 1 year of Accounts Payable technician experience which includes processing invoices 3-way PO matching assisting users with Accounts Payable questions and clarification regarding policies guidelines and procedures reviewing vendor statements resolving invoice holds and invoice discrepancies with vendors and departments.
• Completion of college accounting/bookkeeping courses can substitute for 6 months of experience OR Associates Degree in Accounting Finance Economics that include 9 quarter hours of accounting experience can substitute for 1 year of AP technician/bookkeeping experience
• Knowledge of 3 way match and matching invoices to Purchase orders.
• A good working knowledge of accounting principles.
• Intermediate to Advanced Microsoft Suite proficiency (Word Excel Outlook).
• 10 key and 45 wpm typing.