Accounts Payable & Logistics Coordinator

About Harris County Flood Control District:

What you will do atHarris County Flood Control District:

The Harris County Flood Control District is seeking qualified candidates for the Accounts Payable & Logistics Coordinator/Specialist role responsible for ensuring accurate financial processing of the Districts purchasing activities while maintaining comprehensive oversight of capital asset inventory equipment and vehicles. Under the direct supervision of the Financial Services Department Manager this position supports both financial operations and organizational logistics by administering accounts payable functions coordinating procurement documentation and managing the lifecycle of capital assets. The role requires strong analytical skills attention to detail and the ability to collaborate effectively across departments.

• Invoice Processing Receive review validate and process vendor invoices for payment ensuring accuracy proper coding and compliance with purchasing policies.
• Credit Card Auditing Audit District credit card transactions verify receipts reconcile statements and ensure proper documentation for all purchases.
• Vendor Coordination Communicate with vendors to resolve discrepancies request missing documentation and maintain positive working relationships.
• Payment Administration Prepare payment batches verify approvals and support timely disbursement of funds.
• Record Maintenance Maintain organized digital and physical records of invoices statements and payment documentation for audit readiness.
• Policy Compliance Ensure all transactions adhere to internal controls financial policies and regulatory requirements.

• Asset Inventory Management Update maintain and audit the Districts inventory of capital assets including equipment tools and vehicles.
• Asset Lifecycle Tracking Document asset acquisitions transfers disposals and retirements to support accurate financial reporting.
• Logistics Coordination Support the movement assignment and tracking of equipment and vehicles across the organization.
• Audit Preparation Conduct periodic physical inventory checks and prepare reports for internal and external audits.
• Documentation Management Maintain accurate asset records manuals warranties and related documentation.

• Staff Training & Support Provide training guidance and ongoing support to Accountant Assistants and other Finance Department staff on accounts payable procedures asset management processes and compliance requirements.
• Audit Collaboration Work closely with internal and external auditors for both financial and asset-related audits ensuring timely responses accurate documentation and full transparency throughout the audit process.

Harris County is an Equal Opportunity Employer
If you need special services or accommodations please call or email.

This position is subject to a criminal history check. Only relevant convictions will be considered and even when considered may not automatically disqualify the candidate.

• Accounts Payable Knowledge Understanding of AP processes invoice workflows and financial documentation.
• Inventory & Asset Management Ability to track audit and maintain asset records with precision.
• Financial Software Proficiency Experience with accounting systems ERP platforms and spreadsheet tools.
• Analytical Skills Ability to identify discrepancies interpret data and resolve issues.
• Communication Skills Clear professional communication with vendors staff and leadership.
• Organizational Skills Ability to manage multiple tasks deadlines and documentation streams.
• Attention to Detail High accuracy in financial and inventory records.

Language:

• Bilingual skills in English/Spanish (preferred)

• Frequent stooping bending reaching lifting and carrying of items up to 11 pounds and occasional lifting of up to 20 pounds.
• Frequent sortingfilingshelving and handling of documents books files file drawers and related materials and equipment required for clerical operations.
• Frequent driving of a vehicle with automatic controls or four-wheel drive.
• Occasional walking up and down steep slopes of ditches or on rough and uneven surfaces or ground such as sloping terrain plowed or furrowed areas or construction sites.
• Occasional ascending/descending stairs prolonged sitting for extended periods of time.
• Work hours are generally 40 hours per week; however work may be outside normal business hours.
• Work is generally performed indoors in a normal office environment with acceptable lighting temperature air conditioning and noise levels.
• When at field locations may be exposed to significant levels of heat cold moisture air pollution wind and dust wildlife and flying/walking insects.
• When at field locations may be exposed to vibration and/or noise in excess of 85 decibels.